Admin - Office Services

16 hours ago

Martinez, United States Total Safety Full time

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management. Our Core Values are People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity.

Essential Duties:

  • Facilities coordinator - responsibilities including but not limited to coordinating with property management for day-to-day maintenance and repairs; employee relocation; procurement of services i.e., furniture, cabling, break service, office supplies, shipping, mail, conference rooms, after-hours, and emergency contact
  • Greets executives, customers, suppliers, job applicants and all other visitors entering the lobby. Directs visitors of contacts appropriate personnel for visitor escort, following facility security procedures and ensuring customer service. Ensures that the reception area is maintained orderly.
  • HSE location representative and VPP Committee member
  • Cost control and approval of facility expenditures Records retention
  • Assist Administrator for third party vendor site for promotion products
  • Assist Administrator for company travel and expense platform
  • Assist Administrator for company card programs
  • Administrative Assistant responsibilities include extensive scheduling and travel arrangements (domestic and international); composing and editing correspondence, reports, organizational charts, and presentations. Maintain documentation as required. Develop and maintain relationships with internal and external clients and partners. Plan, budget, and manage small and large meetings and events, occasionally on a global platform and/or in a virtual setting including contracting with third party vendors. Handle administrative details and routine issues independently, timely with close attention to detail such as invoices, expense reports, general correspondence; act as liaison with operations personnel for obtaining signatures, communications, etc.
  • Use judgment and decision-making abilities on behalf of executive management.
  • Assist in coordinating employee events including Safety Day, all-hands meetings, and charitable giving
  • Initiate and coordinate tasks/projects between corporate departments or operations
  • Any project assigned by executive management as requested
Skills and Experience:
  • Direct experience with knowledge of global business functions, procedures, terminology, and interrelationships. Related experience with thorough understanding of accounting, invoicing, customer service, and human resources practices, processes, and systems.
  • Good financial aptitude with grasp of business concepts. Excellent judgment and decision-making abilities. Ability to identify problems and present well thought out, workable solutions.
  • Advanced PC Skills including proficiency in MS Office Suite. Ability to develop spreadsheets and presentations and modify formats to complete assignments and recommend improvements.
  • Ability to maintain data integrity, extract data, perform calculations and prepare reports accurately and timely. Ability to maintain confidentiality with sensitive data.
  • Effective communication skills (verbal, written, listening and presentation) with good vocabulary, good grammar, and the ability to independently compose written communications. Good telephone etiquette. Strong interpersonal skills with the ability to communicate and build rapport with all personnel levels, external customers, suppliers, and organizations.
  • Ability to handle diverse tasks simultaneously, work effectively with interruptions and meet deadlines under intermittent supervision. Must demonstrate ability to work in a team environment and demonstrate prominent levels of integrity and ethics. Willingness to assume new responsibilities ready and provide leadership, as necessary. Accessible after hours as required.


Working Environment:

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities

required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Educational Requirements:

High school diploma or GED plus additional specialized courses or Associates Degree in related field with at least 6 years administrative experience.

Total Safety and its subsidiaries afford equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. Total Safety is an Equal Opportunity Employer.

  • Admin - Office Services

    1 month ago

    Martinez, United States Total Safety Full time

    Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems...

  • Admin - Office Services

    2 days ago

    Martinez, United States Total Safety Full time

    Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems...

  • Security Officer Position

    2 weeks ago

    Martinez, California, United States PACWEST Security Services Full time

    Job OverviewPACWEST Security Services is a privately owned state licensed security guard company. Our corporate office is located in Costa Mesa, California, with branch offices in Los Angeles, Orange County, San Diego, Ontario and the Bay Area.We are currently looking for new Security Officers to join our company. We have several positions open and hoping to...

  • Security Officers

    1 week ago

    Martinez, California, United States PACWEST Security Services Full time

    About PACWEST Security ServicesAs a leading provider of security services, PACWEST Security Services has established itself as a trusted partner for businesses and individuals seeking reliable protection. With a focus on uniformed unarmed security, private vehicle patrol, fire life safety, and training services, our company is dedicated to delivering...

  • Chief Operating Officer

    1 week ago

    Martinez, California, United States Martinez Chamber of Commerce Full time

    As the Chief Operating Officer of the Martinez Chamber of Commerce, you will play a critical role in shaping the organization's future and driving economic growth in the Bay Area. Your primary responsibility will be to oversee the day-to-day operations of the Chamber, including program management, staffing, membership, and marketing efforts.Key...

  • Security Guards

    43 minutes ago

    Martinez, United States PACWEST Security Services Full time

    Job DescriptionJob DescriptionIMMEDIATE OPENINGS!!! Come by...Start Today! Weekly Payroll Join our team!Now hiring Security Officers @ PACWEST Security Services...Don't miss out on an awesome opportunity. Walk in are also welcomed between the hours of 8am to 4pm Monday thru Friday.Our office is currently looking for new Security Officers to join our...

  • Private Vehicle Patrol Specialists

    2 weeks ago

    Martinez, California, United States PACWEST Security Services Full time

    Job Description: Security OfficerWe are seeking highly skilled and experienced security professionals to join our team as security officers. In this role, you will be responsible for providing top-notch security services to our clients, including patrolling client premises, responding to security incidents, and interacting with clients and employees.Key...

  • Uniformed Security Professionals

    1 week ago

    Martinez, California, United States PACWEST Security Services Full time

    Career Opportunities with PACWESTPACWEST Security Services is currently hiring for various positions, including security officers who will be responsible for ensuring the safety and security of clients' properties. We offer competitive salaries, with an estimated annual salary ranging from $35,000 to $50,000, depending on experience and qualifications.To be...

  • Administrative Assistant

    1 week ago

    Martinez, California, United States Foreman and Milks, CPA's, PC Full time

    About Our TeamAt Foreman and Milks, CPA's, PC, we pride ourselves on delivering exceptional client service and providing a supportive work environment for our team members. As a Financial Support Specialist, you will be part of a dynamic team that values teamwork, professionalism, and continuous learning.What We OfferWe offer a competitive salary range of...

  • Travel Therapist Clinician for Kaiser Permanente Martinez Medical Offices

    4 weeks ago

    Martinez, California, United States Advantis Medical Full time

    Advantis Medical - Travel Therapist ClinicianWe are seeking an experienced Physical Therapist clinician to provide compassionate and high-quality care to patients at Kaiser Permanente Martinez Medical Offices in Martinez, California.About the RoleThis is a 14-week contract position with a guaranteed 40 hours per week. You will work on 8-hour shifts, 5 days a...

  • Branch Support Officer

    1 week ago

    Martinez, California, United States Westamerica Bank Full time

    Key ResponsibilitiesCustomer Service: Deliver 5 Points of Service to external customers, adhere to QIS standards, actively contribute to team success through clear communication, and resolve customer problems.Sales Support: Meet goal of $110/FTE per month, assist CSM with internal sales activity, cross-sell appropriate products, and contribute to Key...

  • Customer Service and Sales Representative

    3 weeks ago

    Martinez, United States Molly Maid Full time

    Would you like a new career where you get training and have an opportunity to advance? Do you want to stop working crazy hours and have some flexibility in your schedule? As a Customer Service and Sales Representative, you are a key team member in upholding our commitment to customer satisfaction and professionalism. With a career at Molly Maid, you will...

  • Administrative Assistant

    3 weeks ago

    Martinez, California, United States Superior Court of California, County of Contra Costa Full time

    About Our Team: We're a dynamic group of professionals committed to delivering exceptional service to our community. If you're passionate about making a difference, we want to hear from you!Salary Range: Based on your experience, you can expect an annual salary of $45,000 - $65,000.What You'll Do:Deliver top-notch customer service to our visitors and...

  • Driver

    2 months ago

    Martinez, United States EMCOR Group Full time

    Description COMPANY OVERVIEW Contra Costa Electric (CCE) is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1946 the name Contra Costa Electric, Inc. has stood for value, quality and...

  • SRA: Event Marketer

    2 months ago

    Martinez, United States Leaf Home Full time

    Meet Leaf Home, the leading provider of technology-driven home solutions that is on a mission to make homeownership easy. With more than 50% of consumers worried about the cost and effort of home maintenance, we focus on delivering remarkable, end-to-end experiences. Trusted by more than 1 million homeowners across the US and Canada, Leaf Home is America's...

  • Driver

    4 weeks ago

    Martinez, United States EMCOR Group Full time

    Description COMPANY OVERVIEW Contra Costa Electric (CCE) is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1946 the name Contra Costa Electric, Inc. has stood for value, quality and...

  • General Dentist

    4 weeks ago

    Martinez, United States Belair Dental Associates Full time

    General Dentist- Evans, GAUp to $200,000 total compensation  Belair Dental Associates is looking for a General Dentist to join our team. Why Heartland Dental? As the leader of your supported office, you’ll receive best in class support to provide exceptional lifetime patient care while experiencing unparalleled educational offerings to enhance your...

  • Speech Therapist II Short Hour, Outpatient Pediatrics

    2 months ago

    Martinez, United States Kaiser Permanente Full time

    Description: Job Summary:Provides diagnosis and treatment of communication disorders for more complex cases. Ensures compliance with standards and regulatory requirements. Oversees work of entry-level staff and supports community programs.UNAC/UHCP (United Nurses Association of California/Union of Health Care Professionals) is the collective bargaining...

  • Administrative Assistant for CPA Firm

    24 minutes ago

    Martinez, United States Foreman and Milks, CPA's, PC Full time

    Job DescriptionJob DescriptionAugusta GA CPA and Financial Services firm seeks an energetic Financial Administrative Assistant with a professional work approach to join our team! You will assist in a variety of clerical functions and administrative support for internal staff. must be able to pass a background check. Overtime is necessary from January through...

  • LCSW - Hospital - Full Time

    4 weeks ago

    Martinez, United States Loyal Source Full time

    Loyal Source Government Service is currently seeking LCSWs for a notional opportunity for the VA. Why Choose VA for your healthcare career? To serve with and for the Veterans who’ve served us. Department of Veterans Affairs (VA) means joining thousands of physicians, nurses, mental health and allied health professionals, pharmacists and nonclinical...