Event Specialist

3 weeks ago

Boston, United States Mintz Full time

The Events Specialist plays a key role in supporting the Events Team with the successful planning and execution of firm-hosted meetings, events, and retreats. As a developing leader within the team, the Events Specialist is expected to take ownership of assigned projects and lead events with limited supervision, while collaborating closely with the firm’s Marketing and Business Development teams, attorneys, and external vendors. Responsibilities Plan firm-hosted events through the development, implementation, and reconciliation stages. Work with internal stakeholders to conceptualize events based on Business Development, Attorney Development, DEI, or section needs. Source and recommend appropriate venues, menus, transportation, relevant details, and décor. Cultivate relationships with venues, event contacts, and vendors. Design and send electronic invitations, track RSVPs, and produce registration reports. Coordinate with the Creative team for event related materials to ensure branding is compliant on invitations, collateral, and promotional items. Share responsibility for swag and branded collateral creation. Negotiate contracts and pricing to keep firm costs down and limit liability. Attend events on behalf of the firm as a visible ambassador of the Mintz brand, exemplifying professionalism and promoting a positive, client-focused image. Assume additional responsibilities as requested. This role requires 60% in-office presence; remote work is permissible 40% of the time. Travel required. Qualifications Bachelor's degree required. 5+ years of event planning experience, preferably in professional services or the hospitality industry. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Possess excellent written and verbal communication skills. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and collaboratively in a fast-paced environment. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. High level of integrity and honesty. Proficient with Microsoft office suite, event management software (i.e. Cvent, Swoogo, EMS), and e-mailing software experience strongly preferred. The ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime and travel when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Boston is $80,000-95,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. #J-18808-Ljbffr

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