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Facility Coordinator
4 weeks ago
Overview Position Overview: We are seeking an individual to work 30-40 hours per week with a set schedule. This position oversees the overall operation of the facilities functions at the Kansas Geological Survey, a Research and Service Institution comprised of approximately 180 employees. Responsibilities include maintaining the vehicle fleet, physical and digital key inventory, coordinating remodels and/or new construction projects, event setup, and serving as Safety Officer for KGS facilities. Responsibilities 60% Building and Facilities: Identify KGS facility maintenance and equipment replacement needs; initiate and oversee work orders. Organize and coordinate construction, renovation, and remodeling projects. Work with KGS staff to assist with space allocation within buildings. Serve as Safety Officer for KGS facilities, ensuring compliance with state laws and regulations. Develop, maintain, and regularly update facility evacuation plans and safety protocols. Manage and maintain KGS asset inventory. Assist with event setup, teardown and planning, when required. Facilitate scheduled maintenance of central administration office machines. 30% Fleet Vehicles: Oversee the KGS staff vehicle fleet of 16 vehicles. Coordinate appointments for maintenance, recalls, and repairs of the vehicles. Maintain repair logs and submit receipts. Manage vehicle use and purchasing card scheduling and checkout to staff. Manage records on vehicle mileage, fuel receipts, grant number (if applicable), and travel purpose. Create monthly reports to provide to appropriate KGS staff. 5% Building Operations Budget: Generate annual operations budget. Monitor approved budget through the fiscal year. 5% Other duties as assigned. Position Requirements Possess a valid drivers license at the time of hire for driving state vehicles. Navigate steps for walking through the KGS stairways and buildings. Walk the KGS grounds to assess the outside of the buildings. Work in Kansas weather year-round to manage KGS fleet vehicles. Successfully pass a criminal background check for key/building access card reader management. Required Qualifications Bachelors degree in business, Communications, Facilities Management or a related field OR associates degree and 2 years of related experience OR HS diploma and 4 years of related experience. Three years of experience in facilities management, maintenance or a related field. Proven ability to successfully manage multiple responsibilities concurrently by bringing them to completion as demonstrated by work experience. Strong communication skills demonstrated by the ability to present both oral and written material in a clear and concise manner as demonstrated by application material. This position requires a formal degree in the cited discipline area(s) to ensure that candidates have advanced knowledge, analytical skills and professional competencies necessary to perform the duties of the position. The level of degree is commonly recognized as the standard qualification for similar roles in the public and private sector, ensuring that the university remains competitive with industry aligned practices, enhances collaboration with external partners, and supports the delivery of services and programs that meet professional and market-driven expectations. Preferred Qualifications Knowledge of University of Kansas policies and procedures as evidenced by application material. At least 2 years of experience in the development and recommendation of policies and procedures for operations as demonstrated by application material. Work experience that involves expenditures of state appropriations, and state and federal grants/contracts as evidenced by application material. Experience with KU software such as Maximo and TDX as evidenced by application material. Additional Candidate Instructions In addition to the online application, the following documents are required to be considered for this position: Cover letter addressing the preferred number of hours per week, required and preferred qualifications, and position requirements. Resume Contact information for 3 references (email address, phone number, and relation to reference). Only complete applications will be considered. Application review begins Monday, October 20, 2025. For consideration, please apply no later than Sunday October 19, 2025. Contact Information to Applicants Annette Delaney adelaney@ku.edu Advertised Salary Range 45,000.00-55,000.00 depending on qualifications and experience Anticipated Start Date Monday November 10, 2025 Apply to Job #J-18808-Ljbffr
