Sales Coordinator

4 weeks ago

San Jose, United States Hotel De Anza Full time

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.

Summary:

The primary function of the Sales Coordinator is to oversee hotel sales systems including lead qualification, preparing reports and analysis, as well as providing administrative and logistical support to the Assistant Director of Sales. Secondary to the administrative functions of this role, the Sales Coordinator will be trained and developed to closely support, and ultimately oversee, the pre-arrival & on-site coordination for groups to ensure exceptional service during their stay.

Attention to detail, strong communication skills, fast learning, and a high level of organization, are of utmost importance. If you are a team player and looking for advancement in sales and/or events, this position provides the ideal start to a fulfilling career with Hyatt. This position is fully on-site with some weekend availability required.

Responsibilities:

  • Answer all incoming calls promptly, in an attentive, courteous, and efficient manner.
  • Answer guest inquiries about hotel services, facilities, and hours of operation.
  • Communicate and work closely with our Assistant Director of Sales concerning group bookings.
  • Maintain availability calendar and communicate all relevant information to the operations staff.
  • Maintain accurate files and reports (electronic).
  • Handle all special reservations, to include V.I.P. reservations, packages, and discounts.
  • Book and block rooms using hotel standards for Group Rooming Lists and Booking Agreements.
  • Manage the contract turnover process to ensure booking is accurate.
  • Assist with the billing process when needed
  • Assist with sending reports to clients and planners
  • Accurately produce commission and rebate requests and send to Finance Department in a timely manner.
  • Book all internal meetings
  • Assist other departments where needed
  • Host client site tours when needed
Qualifications
  • High School diploma or equivalent required and/or experience in a hotel or a related field preferred.
  • At least 3 to 5 years of progressive experience in a hotel or related field preferred.
  • College course work in related field helpful.
  • OPERA and/or Envision System preferred
  • Computer knowledge/skills required.
  • Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service oriented manner.
  • Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
  • Must be able to multitask and prioritize departmental functions to meet deadlines.
  • Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
  • Attend all hotel required meetings and trainings.
  • Maintain regular attendance in compliance with Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming.
  • Comply with Hotel Standards and regulations to encourage safe and efficient hotel operations.
  • Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
  • Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary.
  • Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
  • Must be able to cross-train in other hotel related areas.
  • Must be able to maintain confidentiality of information.
  • Must be able to show initiative, including anticipating guest or operational needs.
  • Perform other duties as requested by management.

  • Sales Coordinator

    2 weeks ago

    San Jose, United States Golden State Communications, Inc. Full time

    Sales Coordinator Employment Type: Full-Time Pay Range: $28 to $32 per hour Job Summary We're looking for a highly organized and detail-oriented Coordinator to support our energetic Sales Account Executive focused on our Rental Communication Systems product line. You'll play a vital role in ensuring the smooth operation of the sales process, freeing the...

  • Sales Coordinator

    2 weeks ago

    San Jose, United States AC Hotel by Marriott San Jose Full time

    **REPORTS TO**:Director of Sales & Marketing **Benefits/Perks of Working With Us**: Upon joining Real Hospitality Group, associates are offered competitive compensation, career growth opportunities, flexible access to wages, holiday, sick and vacation pay, health, dental and vision insurance, employer paid life, accidental death, and dismemberment...

  • Sales Coordinator

    4 weeks ago

    San Jose, United States Golden State Communications, Inc. Full time

    Job Description Job Description Sales Coordinator Employment Type: Full-Time Pay Range: $28 to $32 per hour Job Summary We're looking for a highly organized and detail-oriented Coordinator to support our energetic Sales Account Executive focused on our Rental Communication Systems product line. You'll play a vital role in ensuring the smooth operation of the...

  • Sales Coordinator

    2 weeks ago

    San Jose, United States Golden State Communications, Inc. Full time

    Sales Coordinator Employment Type: Full-Time Pay Range: $28 to $32 per hour Job Summary We're looking for a highly organized and detail-oriented Coordinator to support our energetic Sales Account Executive focused on our Rental Communication Systems product line. You'll play a vital role in ensuring the smooth operation of the sales process, freeing the...

  • Sales Coordinator

    3 weeks ago

    San Jose, United States Golden State Communications, Inc. Full time

    Sales CoordinatorEmployment Type: Full-TimePay Range: $28 to $32 per hourJob SummaryWe're looking for a highly organized and detail-oriented Coordinator to support our energetic Sales Account Executive focused on our Rental Communication Systems product line. You'll play a vital role in ensuring the smooth operation of the sales process, freeing the...

  • Sales Coordinator

    4 weeks ago

    San Jose, United States Golden State Communications Full time

    Job DescriptionJob DescriptionSales CoordinatorEmployment Type: Full-TimePay Range: $28 to $32 per hourJob SummaryWe're looking for a highly organized and detail-oriented Coordinator to support our energetic Sales Account Executive focused on our Rental Communication Systems product line. You'll play a vital role in ensuring the smooth operation of...

  • Sales Coordinator

    4 weeks ago

    San Jose, United States Crescent Services Full time

    Position: SALES & CATERING COORDINATORJOB OVERVIEW:To assist in the overall efficient operation of the Sales & Catering Department. Responsible for the efficient and professional coordination of any assigned banquet, meeting or reception. REPORTS TO: Director of Sales ESSENTIAL JOB FUNCTIONS:Prepares all event documentation and coordinates with sales, hotel...

  • Sales Coordinator

    4 weeks ago

    San Jose, United States The Crescent Hotels Group Full time

    Description Position: SALES & CATERING COORDINATOR JOB OVERVIEW: To assist in the overall efficient operation of the Sales & Catering Department. Responsible for the efficient and professional coordination of any assigned banquet, meeting or reception. REPORTS TO: Director of Sales ESSENTIAL JOB FUNCTIONS: Prepares all event documentation and coordinates...

  • Sales Coordinator

    3 weeks ago

    San Jose, United States Crescent Services Full time

    Position:SALES & CATERING COORDINATORJOB OVERVIEW:To assist in the overall efficient operation of the Sales & Catering Department.Responsible for the efficient and professional coordination of any assigned banquet, meeting or reception. REPORTS TO:Director of Sales ESSENTIAL JOB FUNCTIONS:Prepares all event documentation and coordinates with sales, hotel...

  • Sales Coordinator

    4 weeks ago

    San Jose, United States Hyatt Full time

    Description: At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. Summary: The primary function of the Sales Coordinator is to oversee hotel sales systems including lead qualification, preparing reports and analysis, as well as providing...

  • Service & Sales Coordinator

    2 weeks ago

    San Jose, United States Automated Solutions Group Full time

    OverviewThe Service & Sales Coordinator will work with the Service Manager and a Vice President of the company to help sustain our current service & sales operation. The primary focus of this role will be customer satisfaction by performing various duties related to the service/sales departments, with a focus on creating, tracking and sending service or...

  • Service & Sales Coordinator

    4 weeks ago

    San Jose, United States Automated Solutions Group Full time

    Overview The Service & Sales Coordinator will work with the Service Manager and a Vice President of the company to help sustain our current service & sales operation. The primary focus of this role will be customer satisfaction by performing various duties related to the service/sales departments, with a focus on creating, tracking and sending service or...

  • Sales Coordinator

    4 weeks ago

    San Jose, United States HYATT Hotels Full time

    Summary: At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. Summary: The primary function of the Sales Coordinator is to oversee hotel sales systems including lead qualification, preparing reports and analysis, as well as providing...

  • Sales Coordinator

    2 weeks ago

    San Jose, United States Hyatt Full time

    Description: At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. Summary: The primary function of the Sales Coordinator is to oversee hotel sales systems including lead qualification, preparing reports and analysis, as well as providing...

  • Area Sales Coordinator

    4 weeks ago

    San Jose, United States Askspgcollege Full time

    **Area Sales Coordinator** Operations San Jose, California Minimum Experience **Experienced** EBlock is a rapidly growing technology company in the automotive space. We are an engaged and energetic team of technology, automotive and sales professionals and we are committed to being the best digital auction company in the world.! E INC is the parent company...

  • Sales Coordinator

    2 weeks ago

    San Jose, United States Accor Full time

    Company Description Fairmont Dallas, located in the Arts District of downtown Dallas, offers 545 elegant guestrooms and suites, with over 73,000 square feet of flexible meeting space. For over 50 years, Fairmont Dallas has been the setting for countless civic, social cultural, convention and corporate events, setting the stage for countless memories. Job...

  • Sales and Service Coordinator

    2 weeks ago

    San Jose, United States Sephora Full time

    **Job ID**: 245811 **Store Name/Number**: CA-Santana Row (0958) **Address**: 377 Santana Row Suite #1010, San Jose, CA 95128, United States (US) **Hourly/Salaried**: Hourly (Non-Exempt) **Full Time/Part Time**: Full Time **Position Type**: Regular **Sales and Services Coordinator** At Sephora, we inspire our customers, empower people, and help them...

  • Sales and Service Coordinator

    3 days ago

    San Jose, United States LVMH Group Full time

    Job ID: 245811 Store Name/Number: CA-Santana Row (0958) Address: 377 Santana Row Suite #1010, San Jose, CA 95128, United States (US) Hourly/Salaried: Hourly (Non-Exempt) Full Time/Part Time: Full Time Position Type: Regular Sales and Services Coordinator At Sephora, we inspire our customers, empower people, and help them become the best versions of...

  • Sales and Service Coordinator

    6 days ago

    San Jose, California, United States Sephora Full time

    Job ID: 245811Store Name/Number: CA-Santana Row (0958)Address: 377 Santana Row Suite #1010, San Jose, CA 95128, United States (US)Hourly/Salaried: Hourly (Non-Exempt)Full Time/Part Time: Full TimePosition Type: RegularSales and Services CoordinatorAt Sephora, we inspire our customers, empower people, and help them become the best versions of themselves. As a...

  • Sales and Service Coordinator

    5 days ago

    San Jose, United States Sephora Full time

    Job ID: 245811Store Name/Number: CA-Santana Row (0958)Address: 377 Santana Row Suite #1010, San Jose, CA 95128, United States (US)Hourly/Salaried: Hourly (Non-Exempt)Full Time/Part Time: Full TimePosition Type: RegularSales and Services Coordinator At Sephora, we inspire our customers, empower people, and help them become the best versions of themselves. As...