UMC Associate Director for Facilities

Join to apply for the UMC Associate Director for Facilities role at University of Colorado Boulder2 days ago Be among the first 25 applicantsJob SummaryThe University Memorial Center (UMC) at CU Boulder is seeking an experienced and dynamic Associate Director for Facilities to join our leadership team This role is one of three senior administrators reporting directly to the UMC Director and serves as the primary backup to the Director.As Associate Director, this position will supervise the maintenance, custodial, event setup, and AV departments within the UMC, ensuring our 263,000-square‑foot facility remains safe, efficient, and welcoming for the campus community. This role will lead daily operations for these areas, including hiring, scheduling, and evaluating staff to maintain high performance standards. In addition, they will develop and recommend budgets for all service areas, ensuring operations stay within approved financial plans.This position plays a key role in strategic forecasting by creating and implementing ongoing and deferred maintenance plans, integrating master plans into annual strategies, and reviewing policies to ensure efficiency and compliance. The Associate Director will manage building systems to guarantee safety, sustainability, and energy efficiency. The role is also responsible for purchasing equipment and capital projects—identifying priorities, securing bids, and delivering projects on time and within budget.As the Building Proctor, this position will supervise capital inventory and contribute to campus committees such as Emergency Management Operations. They will also lead a team of 23 full‑time employees plus temporary staff, including direct supervision of the Sr. Facilities Manager and Custodial Manager.This is an opportunity to make a lasting impact on CU Boulder’s student experience by ensuring the UMC remains a vibrant, functional, and sustainable hub for campus life.Who We AreCU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.The Division of Student Life consists of 30 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder.The work in Student Life supports all factors of the student experience, no matter what department a staff member may work in. This includes where students live, eat, make friends, build professional skills and find help if they need it. Many departments provide involvement opportunities, educational resources and support services to help students find their community and build lifelong skills. Student Life also has shared services departments that support the work and staff of our student‑facing areas, including areas like center for assessment, insight and research, business services, finance, employee experience, communication and marketing and technology solutions.With over 900 staff members in the Division of Student Life, our diverse team is uniquely positioned to personalize the student experience and advocate for students, enhancing their success inside and outside the classroom.The University Memorial Center (UMC) is an exciting center for activism and community interaction, offering a variety of student services and active student governance. Known as the campus “living room,” thousands of people visit the UMC every day to grab a bite to eat, enjoy free entertainment, shop the retail stores, study with the free wireless internet or engage with peers. The UMC celebrates diversity through food, dance, art, music and the free exchange of ideas.ResponsibilitiesWhat Your Key Responsibilities Will BeFacilities/Operations Management & IT ServicesPlan, develop, and manage implementation of goals and objectives for facilities operations.Building Proctor - primary contact regarding daily facilities response and ongoing projects.Responsible for a facilities operational budget totaling more than $3.5 million.Through supervision of Sr. Facilities Manager, direct the development and execution maintenance programs, including but not limited to:Preventative maintenance programReactive and emergency maintenance responseFurniture, fixtures, and equipment inventory renewal, replacements, and upgradesFacility renewal and upgrade project managementDirect Set‑up and A/V operations in conjunction with Sr. Facilities ManagerThrough supervision of Custodial Manager, direct the development and execution custodial programs, including but not limited to:Daytime, night shift, and weekend custodial operationsCleaning/custodial SOPsManage operational integration of new equipment including warranty process management, preventive maintenance and lifecycle planning, and specialty systems coordinationLiaison with campus departments in pursuit of facility management services and ensuring cost‑effective and consistent maintenance service dailyServing as primary contact with vendors and tenants on operational supportProject Management and Special ProjectsLead implementation teams for UMC projects that involve multiple departments within and/or with campus partnerships, facilitate communication, smooth rollouts and timely results. Projects can include medium and large renovation projects, software research, purchasing and implementation, sustainability, vendor research and RFP's.Coordinate the Capital Improvement projects for the UMC.Coordinate projects to achieve Master Planning Objectives.Be responsible for capital projects and equipment purchases for the UMC. This includes identifying projects, prioritizing them, and writing proposals for projects and contracts or requests for proposals and bids. With the approval of the UMC Director, implement such projects, supervise and coordinate, and ensure that they are completed on or under the allowed expenditures.Plan, implement, and direct departmental special projects including strategic facility-related initiatives and process improvement efforts.Update, maintain, interpret, and enforce department policies.Ensure the facility is actively and effectively serving as the Veteran's Memorial to the State of ColoradoMaintain historical drawings, records, and information about the UMC.Safety and SecuritySafety resource for UMC tenants and operations in conjunction with Associate Director for Community Engagement and Organizational DevelopmentCoordinate access to the facility (Salto and CCURE systems). Determine access processes and approvals based on needs of the organization under the guidance of the Director of the UMC.Track and assess facility usage. Use reports to create recommendations for hours, operating adjustments, etc.SupervisionIdentify, coach and model values and behaviors that support an organizational culture characterized as positive, productive and committed to serving students.Provide leadership and support to 2 direct employees. Indirect supervision of 21 full‑time maintenance, custodial, Setup & A/V team. This position will have indirect supervision of approximately 75 student employees.Ensure reports and teams are engaged in goal development and execution and are properly resourced to complete their tasks.Department LeadershipMember of the UMC Leadership Team engaged in department‑wide strategic decision making regarding strategic forecasting, budgeting (overall $10M budget), and policy development/interpretation.May also represent the UMC Director in their absence at meetings and other forums.Responsible for all sub‑units and staff managers under the Facilities unit including budget preparation, budget forecasts, expenditure approvals, and personnel decisions.Represent the Department on various community and University committees and serve on Department committees and teams.Fosters an inclusive environment focused on a Culture of CARE where a diverse community including students and staff feel welcome and supported.What We Can OfferThe annual salary range for this position is $99,700 - $102,000.BenefitsAt the University of Colorado Boulder , we are committed to supporting the holistic health and well‑being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world‑class outdoor recreation. Explore additional perks and programs through the CU Advantage program.Be StatementsBe empowered. Be groundbreaking. Be Boulder.What We RequireBachelor’s degree or equivalent combination of education and experience may substitute.Minimum of 4 years experience in one or a combination of the following categories:Facilities management and technical services.Supervising remodeling and capital projectsSupervisory or student development experience in a university setting or equivalent.What You Will NeedAbility to work with minimal supervision and have an attention to detail.Ability to organize, develop and lead an organizational unit to meet its strategic goals in an efficient and productive manner.Maintains and applies a broad understanding financial management principle ensuring fiscally responsible budget planning and management.Ability to communicate in a clear, concise and organized manner in both written and oral formats.Fosters and inspires team commitment, inclusion and trust to empower team members and accomplish goals.Knowledge of student activities and programming in a higher education setting to intentionally support student development, success and retention.An understanding of facilities management national trends and standard methodologies.What We Would Like You To HaveA Master degree from an accredited college or university.Seven years or more experience in: student development and technical services; supervising remodeling and capital projects; and/or supervisory experience in a university setting or equivalent.Experience collaborating and working with students in a higher education setting.Proven experience with change management and organizational development.Experience with emergency planning and response.Experience working with a diverse group of employees.Bilingual in English and Spanish.Special InstructionsTo Apply, Please Submit The Following MaterialsA current resume.A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.We may request references at a later time.Please apply by December 7, 2025, for consideration.Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.Referrals increase your chances of interviewing at University of Colorado Boulder by 2xSeniority levelDirectorEmployment typeFull‑timeJob functionManagement and ManufacturingIndustries: Higher Education #J-18808-Ljbffr