Subcontract Administrator

Subcontract Administrator

Summary

Assist in the preparation and administration of subcontracts, task orders, and subsequent amendments consistent with client requirements, government regulations, and procurement policies/procedures. The role involves reviewing client solicitations received by the company and requires a solid understanding of business principles, contracting concepts, and Federal Acquisition Regulations (FAR). The Subcontract Administrator will be responsible for subcontract preparation, administration, and performance management.

Duties and Functions

• Responsible for timely and accurate entry of subcontract data into corporate data management systems on assigned programs.
• Responsible for preparation of subcontract solicitations, as well as negotiation and administration of subcontract agreements on assigned programs.
• Execute and administer labor staffing/construction service type contracts with wage determination requirements and Davis Bacon Act.
• Identify risks between contract types, T&M (Time and Materials)/FFP (Firm Fixed Price) mainly, and make sound judgments on which contract type to award.
• Manage subcontractor performance, provide intermittent feedback, and support Program initiatives.
• Contribute to future strategy in the company and identify areas to improve.
• Apply creativity in resolution of contractual or customer service issues with customers, subcontractors, teaming partners, prime contractors, and industry partners.
• Operate with latitude for independent judgment and initiative. Participate in internal and external meetings, providing input and helpful suggestions relevant to assigned programs.
• Provide excellent customer service to all LSGS internal and external customers.
• Analyze potential risks involved with specific contract terms.

Education and Experience

• Bachelor's degree preferred but not required.
• 3 or more years of purchasing-related experience.
• Knowledge/Skills/Abilities (KSA)
• Knowledge of business principles in areas such as procurement, business and contracts law, accounting, and standard operating procedures.
• Knowledge of contracting concepts, Federal Acquisition Regulations (FAR), and agency supplements.
• Strong analytical and problem-solving skills.
• Strong writing and communication skills.
• Good presentation, leadership, and team-building skills.
• Proficient in Microsoft Office applications (Excel, Word, and Outlook).
• Excellent organizational skills and ability to manage competing priorities in a fast-paced work environment.

Supervisory Responsibilities

Not Applicable.

Work Environment/Condition

This role will largely be remote based, so the employee should ensure they have a personal working space that is adequate to meet the demands of the position (i.e., limited noise and visual interruptions, desk area for a laptop and additional equipment, etc.). There may be further determinations to have local employees report to the Loyal Source office based on space availability and at the direction of senior leadership.

The employee may be required to travel based on operational needs. These locations may be under construction during site visits, so additional guidance will be provided by HR to ensure safety compliance for such visits.

Physical Demands

The physical demands of this role align with general office work. This includes talking or hearing, standing, walking, sitting, reaching, lifting, and/or moving up to 25 pounds, climbing, balancing, stooping, kneeling, crawling, and reaching. The employee may be requested to visit different locations, which may require flying and driving.

Acknowledgement

Loyal Source does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

This contractor abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform. All employees are required to perform the essential functions, physical demands and intended purpose of their role in a satisfactory manner.

I attest that I can perform the essential job functions as outlined in this job description with or without any reasonable accommodation(s).

I acknowledge that I have read and understand the essential job functions, work environment/conditions, exemption classification and physical demands set forth in the job description provided for my position.