Personal Assistant

2 weeks ago


Virginia Beach, Virginia, United States Thrive Full time

Are you organized, tech-savvy, and passionate about wellness, health, fitness, and personal development?

I am seeking a Personal Assistant / Executive Assistant to support me in executing special projects that align with Thrive Proactive Health's mission. This role is ideal for someone who excels in organization, communication, and digital marketing-particularly in Canva, Kajabi, email marketing, and content creation.

This is an opportunity to work closely with me on high-impact initiatives, helping to enhance client experiences, staff training, and expand Thrive Proactive Health's digital offerings while ensuring smooth day-to-day operations.

Key Responsibilities

Project Management & Digital Course Setup

  • Assist in setting up and managing Kajabi online courses and the mobile app for staff and client access.
  • Organize and upload educational content, videos, and resources into Thrive's digital learning platform.
  • Ensure smooth navigation and user experience within the app for staff and clients.
  • Support the creation of staff training materials, SOPs, and digital resources.
Marketing & Email List Management
  • Manage and segment email lists, ensuring effective communication with clients and partners.
  • Set up and schedule email campaigns, newsletters, and automated sequences related to special project initiatives.
  • Assist in creating marketing content that aligns with Thrive Proactive Health's mission, online programs, and services, while collaborating with Thrive's marketing team.
  • Analyze campaign performance for special projects and suggest optimizations.
Executive Support & Communications
  • Provide executive assistance across a variety of needs, depending on seasonal demands and evolving initiatives.
    • Organize emails, calls, and correspondence, ensuring timely responses and prioritization.
    • Group, classify, and manage emails and to-do lists, helping the owner stay on top of daily operations while expanding into special projects.
    • Assist with calendar management, scheduling appointments, and coordinating travel arrangements.
  • Maintain confidentiality while handling sensitive personal and professional information.
Speaking Engagements, Podcasts & Brand Collaborations
  • Coordinate with publishers, designers, and agents to support book and brand initiatives.
  • Research and organize speaking engagements, podcast guest appearances, and strategic collaborations.
  • Manage outreach and relationships with event organizers, podcast hosts, and industry influencers.
  • Assist in preparing presentations, talking points, and promotional materials for public appearances.
Required Skills & Qualifications
  • Strong project management and organizational skills.
  • Experience with Kajabi (or willingness to learn) for online course and app setup.
  • Proficiency in email marketing platforms (Mailchimp, ConvertKit, ActiveCampaign, etc.).
  • Strong communication and administrative abilities.
  • Tech-savvy and skilled in managing digital content and marketing campaigns.
  • Background in health, wellness, fitness, rehab or personal development is a plus.
  • Ability to work independently, problem-solve, and take initiative.
  • A servant-hearted approach, working alongside others to increase productivity and efficiency.
Why This Role?
  • Work on meaningful projects that support Thrive Proactive Health's mission.
  • Be at the forefront of digital transformation in health and wellness.
  • Gain hands-on experience in Kajabi, marketing, and executive support.
  • Enjoy flexibility while contributing to high-impact initiatives.
Interested? Send your resume, portfolio (if applicable), and a short cover letter explaining why you'd be the perfect fit for this role.
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