Assistant Director

4 weeks ago

Lynchburg, United States Liberty University Full time

The Assistant Director of the Transportation Fleet is responsible for assisting in managing, supervising, planning, and directing the operations and maintenance activities of the Transportation Fleet Department. As well as, responsible for training and evaluating assigned staff to ensure optimum performance and efficiency. Directs the repair and maintenance of automotive and construction equipment. Supervises and directs personnel in maintaining and repairing equipment.

Essential Functions and Responsibilities

1. As Essential Personnel you are expected to be available in the event of school closings, delays, shutdowns, and any emergencies including clean-up required because of severe weather incidents. Transportation personnel is essential to the overall success of Commencement (May); Orientation and Move-in (August) weekend events and special events that are scheduled in facilities throughout the year and must be available to work scheduled and unscheduled hours as emergency needs arise.

2. Reports to work at the required time and performs duties as assigned by the Director -Transportation Fleet and/or the Sr. VP of Facilities Management Division.

3. Directs the operation of automotive repair facilities for the repair and maintenance of automotive, construction, and special duty equipment including preventative maintenance of automotive equipment

4. Manages and participates in the development and implementation of goals, objectives, policies, and priorities; recommends and administers policies and procedures.

5. Drive initiatives in the department that contributes to long-term operational excellence. Monitors and evaluates the Fleet Services functional operation making recommendations for improving efficiency and effectiveness.

6. Supervises staff and is responsible for employee performance appraisals and overview of work coordination.

7. Establish, review, and recommend policies regarding work methods and safety procedures; periodically inspect work sites to ensure that correct, efficient, and safe work procedures are followed. Investigate incidents and accidents, review claims and disputes, recommend corrective action, and ensure that such action is satisfactorily completed.

8. Prepares detailed bidding specifications in cooperation with the using department for procurement of new and replacement vehicles and equipment.

9. Studies new development in the transportation and equipment industries and maintain liaison with company representatives to stay abreast of the current market in vehicles and equipment.

10. Develops and standardizes policies, schedules, and repair and maintenance standards, procedures, and methods to improve the efficiency and effectiveness of fleet services, assesses and monitor workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and develops recommendations to the department director.

11. Investigates equipment complaints and needs for modifications.

12. Reviews and approved equipment repair costs.

13. Organizes shop facilities to meet fluctuating and unusual demands.

14. Prepares budget estimated for maintenance operations.

15. Establishes and maintains staff work schedule.

16. Plans organizes, and supervises the work of supervisors, skilled and semi-skilled workers and if appropriate, clerical employees.

17. Prepares comprehensive reports of equipment maintenance activities and costs.

18. Maintains equipment preventative maintenance service schedules.

19. Reviews and approves shop equipment requests.

20. Selects, supervise, and evaluate the performance of assigned personnel; discipline personnel as appropriate; review and plan for training needs and staffing requirements; approve and coordinate leave requests; interview and hire new employees as necessary; recommend promotions, and terminations in order to meet the objectives of the Department.

21. Other duties as assigned.

22. Must remain abreast and oversee the implementation of emerging technologies, processes, products, services, and leading industry performance benchmarks.

23. Works effectively as a team leader, embracing and fostering LU's mission.

Supervisory Responsibilities

This position is responsible for 12+ staff.

Qualifications, Credentials, and Competencies

A bachelor's degree with 5+ years' directly related experience and Certified Automotive Fleet Manager required. Certifications obtained while employed by Liberty University at the expense of the employer will be reimbursed back to the University upon voluntary termination (resignation) for the first 12 months after acquiring it. Effective communication both verbally and in writing. Ability to intuitively reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. Excellent computer and organizational skills. Regularly lift 50+ pounds. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required.

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