Secretary to School Principal

Secretary to School Principal Scarsdale Public Schools are seeking a detail-oriented and dependable Secretary to School Principal to provide administrative support in Quaker Ridge Elementary School. This position plays a key role in ensuring the smooth and efficient operation of the school office and serves as a welcoming point of contact for students, staff, parents, and visitors. Responsibilities Providing administrative and clerical support to the Principal and school staff Managing correspondence, calendars, and scheduling meetings and appointments Preparing reports, letters, and other school communications Maintaining student and staff records in accordance with district procedures Assisting with attendance reporting and daily office operations Supporting the coordination of school events and activities Serving as a liaison among faculty, parents, and district departments Handling inquiries and ensuring a warm, professional school office environment Position Purpose Under general supervision, this position provides executive‑level secretarial and administrative support to the School Principal, ensuring efficient school office operations. The role involves significant contact with students, staff, families, and the public, requiring discretion, professionalism, and strong technology skills. Essential Functions Communications Management: serves as the professional and welcoming face of the school office, answering telephone calls, greets visitors, and responds to inquiries in person, by email, or by phone. Executive Support & Office Management: provides high‑level administrative support to the Principal by preparing correspondence, composing routine communications, and maintaining confidentiality; oversees daily office operations and maintains filing systems. Technology & Data Management: operates office equipment, learns and manages office‑related technology programs (e.g., Infinite Campus, School Dismissal Manager, EdData, NVision), and compiles and organizes data for reports and presentations. Purchasing and Supply Management: responsible for purchasing and distribution of all supplies and materials needed for office and school operations; anticipates the Principal’s needs and proactively addresses matters. Additional Duties: performs other related duties, as assigned, for the purpose of ensuring efficient and effective functioning of the school. Knowledge, Skills and Abilities Excellent verbal and written communication skills and a welcoming, professional demeanor. Strong organizational and time management skills with the ability to prioritize multiple tasks. Proficiency in Microsoft Office and Google Workspace applications. Ability to handle confidential information with discretion. Knowledge of office operations, recordkeeping, and purchasing procedures. Ability to work collaboratively and build positive relationships with staff, families, and community members. Qualifications Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying, in addition to eligibility for the Westchester County Civil Service title Secretary To School Principal. Typical Qualifications Might Include: High school diploma or equivalent required; additional coursework in office administration preferred Strong organizational, communication, and interpersonal skills Proficiency in Microsoft Office and Google Workspace Excellent verbal and written communication skills and a welcoming, professional demeanor Strong organizational and time management skills with the ability to prioritize multiple tasks Proficiency with Microsoft Office and Google Workspace applications Ability to handle confidential information with discretion Knowledge of office operations, recordkeeping, and purchasing procedures Ability to work collaboratively and build positive relationships with staff, families, and community members Experience in a school or educational setting preferred Equal Opportunity Employer Statement Scarsdale Public Schools is an Equal Opportunity Employer and encourages candidates from diverse backgrounds to apply. Other Information This is a Competitive Class Civil Service position. FLSA Status: Non‑exempt #J-18808-Ljbffr