Human Resources Generalist

Position Summary Position Summary: The Human Resources Generalist is responsible for executing the onboarding process for new hires of their assigned product line. This includes ensuring new hires have completed required pre‑employment screenings, online training and onboarding documents, meeting with new hires to collect necessary documents, and entering new hire information into the HRIS/UKG system. Essential Functions / Job Duties Initiation of New Hires Proactively review emails in the HR inbox to initiate the onboarding process for new hires of assigned product lines within 24 hours of receipt from the hiring supervisor. Verify that the new hire documentation received contains the required information, education, and certificates; cross‑check the Calendly calendar to confirm that the hiring supervisor has scheduled the new hire for an appointment with the HR Department within the next five business days. Meet with new hires to conduct an oral drug test, capture fingerprints, collect a copy of their I‑9 documentation, and initiate online background screenings (e.g., criminal, motor‑vehicle, etc.). Ensure I‑9 documentation is complete, accurate, and acceptable per U.S. Department of Homeland Security guidelines. On‑Boarding / Documents Keep supervisors abreast of the new hire onboarding process by dispositioning and updating UKG Pro/HRIS and/or via e‑mail. Notes must be updated at a minimum of every 72 hours. Reach out to the new hire via e‑mail and phone to ensure they complete onboarding items (required training, signing electronic forms, etc.) as quickly as possible. Other duties as assigned. Background Screening Monitor the new hire onboarding process to ensure successful completion of background screenings (e.g., criminal online, DCF / Level II). Receive badges from the Broward County School Background Clearance Department via biweekly courier, reconcile them against the new hires in process, and distribute them to the designated YD representative. Ensure that Youth Development Staff badges are current and not expired by sending biweekly emails to supervisors summarizing badges expiring within the next 60 days. Data Entry / File Management Complete HR electronic checklists to ensure all required steps are followed and that the electronic PDF personnel file is in proper order. Perform data entry into UKG Pro/HRIS/Payroll database within 24 hours of new hire clearance to begin working and in compliance with the biweekly payroll deadline. Update online information (DCF Rosters, Y‑Exchange / LINK with staff information), removing terminated staff biweekly to ensure compliance with DCF guidelines. Create and send PDF site files to the Youth Development Department, if applicable. Act as liaison for annual audits. All HR Positions Assist with day‑to‑day operations of the HR office, serving as backup to other Human Resources positions as needed. Assist staff members with completion of employment verifications, when applicable. Participate in department audits. During peak seasons (May‑August), HR team members may be required to work overtime. Ensure compliance with all YMCA of South Florida policies and regulatory agency guidelines. Provide excellent customer service to both internal and external clients. Make recommendations related to the new hire process to the VP of Human Resources. Maintain knowledge of trends, best practices, regulatory changes, new technologies in human resources and employment law. Maintain confidentiality of all conversations with staff and HR department information. YMCA Competencies (i.e., Leader) Mission Advancement – Reinforce the Y’s values within the organization and community. Effectively communicate the benefits and impact of the YMCA’s efforts for all stakeholders. Implement effective systems to develop volunteers at program and fundraising leadership levels. Collaboration – Develop strategies to ensure staff and volunteers reflect the community. Build and nurture strategic relationships to enhance support for the YMCA. Communicate for influence to attain buy‑in and support of goals. Provide tools and resources for the development of others. Personal Growth – Foster a learning environment embracing diverse abilities and approaches. Create a sense of urgency and positive tension to support change. Anticipate challenges that can sidetrack or derail growth and personal learning. Demonstrate functional and technical knowledge and skills required to perform well, use best practices, and keep up‑to‑date knowledge and skills in technology. Qualifications, Skills, and Abilities / Position Requirements Associate’s degree and/or minimum of 3 years of experience onboarding new hires. Bachelor’s degree in HR, a plus. Extremely detail‑oriented, self‑motivated with excellent follow‑through. Excellent customer service skills. Excellent written and verbal communication skills. Emotionally mature, able to initiate, conduct, and navigate difficult conversations with individuals at all levels. High level of confidentiality; able to manage sensitive and confidential situations and documentation. Proficient in Microsoft Office products (Word, Excel, and PowerPoint). Ability to work independently and with minimal supervision. Excellent interpersonal skills; ability to relate to individuals at all levels. Strong time‑management skills and ability to prioritize. Excellent analytical skills. Knowledge of HRIS systems such as UKG, a plus. Bi‑lingual (English & Spanish), preferred. Position Profile (Ideal Candidate) Outgoing, energetic, and collaborative personality. Innate desire to provide excellent customer service. Innate attention to detail. Emotionally mature, able to initiate, conduct, and navigate difficult conversations with individuals at all levels. Analytical, organized, driven by attaining results. Work Environment The work environment is primarily office‑based, with occasional visits to outdoor program sites. During peak seasons (May‑August), overtime may be required. Reasonable accommodations may be made for disabilities. Physical Demands Requires good physical health with full range of body motion, manual and finger dexterity, and eye‑hand coordination. Requires corrected vision and hearing to normal range. Requires prolonged computer work and occasional stressful or irregular hours. Equal Opportunity Employer The YMCA of South Florida is committed to equal opportunity, prohibiting discrimination in the workplace based on race, color, religion, national origin, sexual orientation, political affiliation, age, or disability. As a condition of employment, you will be required to submit to and satisfactorily clear a thorough Level II fingerprinting background screening. As a drug‑free workplace, all new hires must successfully complete a drug test—medical marijuana cards do not exempt you from this requirement. Legal Notice Employment at the YMCA is at will. This statement is not intended to create contractual rights. All applicants shall be notified of their rights pursuant to federal employment laws; for further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr