Grant Program Manager

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Behavioral Sciences-Res Adm

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (7:00:00 AM - 3:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $34.89 - $56.78 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:
The Grant Program Manager Pre and Post-Award coordinates and oversees the grant administration process, including proposal submissions and post-award financial monitoring for sponsored research which may include basic, translational, and/or clinical. The individual who holds this position exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures.

Required Job Qualifications:

• Bachelor's degree required.

• At least 5 years of work-related grants and contracts experience OR an equivalent combination of education, training, and experience.

• Knowledge of federal rules and regulations relating to research grant and/or contract activity.

• Knowledge of accounting functions.

• Proficiency with the Microsoft Office Suite.

• Excellent interpersonal, verbal, and written communication skills.

• Excellent attention to detail, strong project management skills, and the ability to meet deadlines.

• Position requires professionalism, diplomacy, and a high degree of judgment and the ability to work with minimal supervision.

• Ability to work on a team.

• Ability to work within strict deadlines, under pressure, and to prioritize.

• Analytical ability required.

• Ability to use statistical concepts with regard to financial and budgetary procedures.

Preferred Job Qualifications:

• Master's degree in business administration, finance, accounting, or a related field.

• Experience managing both pre-award and post-award grant activities, including proposal development, budget preparation, compliance review, and financial reporting.

• Experience managing complex, multi-investigator grants, including NIH program project grants, cooperative agreements, or large-scale federal contracts.

• Strong knowledge of grant financial management, including budget forecasting, effort reporting, and compliance monitoring.

• Familiarity with sponsor-specific regulations and reporting requirements, including NIH, NSF, DOD, and private foundations.

• Experience working with multiple principal investigators (PIs) across various research areas, requiring strong collaboration, diplomacy, and problem-solving skills.

Responsibilities:

• Supervises grant specialists and/or other research administrative support staff.

• Provides overall pre and post-award administration, which includes services related to proposal identification, development, budgeting, and routing as well as financial-based analytical services related to award set up, hiring, budgeting, spending, reporting, and closeout.

• Facilitates sponsored award proposal protocols and post-award requirements in accordance with RUMC and sponsor regulations by working closely with SPA and/or fund accounting.

• Works with faculty on the comprehensive review of pre-award activities and submissions into the Rush Research Portal and ensures submissions are timely and accurate.

• Assists with activities related to incoming and outgoing sub-awards/contracts and may include independent contractor and consulting agreements.

• Reviews contract and other award documentation to determine budget, invoicing schedule, restrictions, and other pertinent information.

• Reviews and manages sub-award agreements to ensure sub-award recipients and costs are accurately monitored and complies with sponsor terms and government regulations.

• Helps review expenditures for allow ability, allocability, reasonableness, and compliance with RUMC, sponsor, and government policies and regulations.

• Coordinates no-cost extensions and carryover requests and documentation for awards.

• Assists with the creation and ongoing maintenance of Rush departmental operating budgets.

• Maintains various databases, record keeping systems, and all applicable project files to ensure program records are up to date, altering department leadership of any abnormalities.

• Reviews and assists in the preparation of detailed cost and financial analysis, forecasts, and projections reflecting interrelationships of sponsored award data and provides financial tracking and fiscal control.

• Assists with data gathering, initial analysis, and interpretation for fiscal research information.

• Assists the department with policy and procedure development.

• Develops, creates, and seeks out innovative ways to meet and exceed performance goals for grant administrative functions.

• Works with colleagues and department leadership to solve problems, answer questions, and give guidance on grant administrative activities and other grants management topics.

• Leads and coordinates inter-team meetings to facilitate collaboration between teams.

• Other duties as assigned.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.