Wedding Coordinator

Are you a detail-oriented and enthusiastic professional with a passion for orchestrating dream weddings? At The Barn Resort, we believe in crafting magical celebrations that reflect the unique love stories of each couple. Nestled in a picturesque countryside setting, our venue combines rustic charm with modern amenities to provide an enchanting backdrop for weddings. We are seeking a talented Wedding Coordinator to join our team and play a pivotal role in bringing our clients' visions to life. If you thrive in a dynamic environment, excel at managing multiple details, and have a flair for creating memorable experiences, we'd love to meet you.

Requirements

Responsibilities

1. Interacting and serving as the primary point of contact for clients, caterers, vendors, and guests to ensure excellent and high-quality guest experiences.

2. Maintain a welcoming environment and demeanor while servicing in person, on the phone, or via email.

3. Responding to emails in a timely manner - no later than 48 hours.

4. Maintaining office and venue aesthetics when visiting or doing appointments.

5. Creating and distributing event information (final guest count, signed vendor guidelines, final timeline, final menu, etc.) to respective staff and departments to ensure a successful event.

6. Coordinating and leading rehearsals

7. Oversees event set-up per the client's specifications including setting up their personal decorative items.

8. Ensures total compliance with the contracts, rules, and local regulations.

9. Assisting and supporting with Events Team, such as but not limited to: overseeing vendor set-up and assisting with events

10. Coordinating with vendors before and on the day of the wedding to ensure that the event runs smoothly, and the timeline is followed to guarantee client satisfaction.

11. Perform other duties as assigned by Director of Sales and Marketing

12. Attend Team meetings at any venue as needed.

13. Dress Attire: Business casual - no blue jeans, sneakers, or high heels

A Wedding Coordinator must:

1. Be able to manage multiple short-term and long-term priorities in an effective and organized manner in the execution of successful events

2. Be dependable, able to work independently as well as in a team environment

3. Be flexible in new changes and protocols set in place by the company

4. Have a positive attitude as well as reflecting a "team" mentality.

5. Be self-motivated, professional and is able to manage a high volume of clients and follow up with proficient multi tasking skills.

6. Have the ability to be a quick thinker and problem solver

7. Build strong and positive relationships with clients and vendors

Requirements:

• 3 or more years Wedding / Event experience
• Hospitality experience preferred
• Resort experience preferred

Benefits:

• Medical, Dental, and Vision Plans
• 401k with Employer Match
• PTO
• Becoming part of an amazing team

The Barn Resort is an equal opportunity employer committed to diversity, inclusion, and equal employment opportunities for all qualified individuals. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. EEOE.

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