Full Time Day, Inpatient Medicine Coordinator- Jamaica Plain

2 weeks ago

Jamaica Plain, United States Mass General Brigham Full time

Description:

Location: Brigham and Womens Faulkner Hospital
Schedule: Full-time, Days

General Summary/Overview Statement:

The FACT Operations Coordinator will play a crucial role in supporting daily operations by collaborating with the FACT leadership team and medical staff. This position is central to the administrative function of the team and will contribute to the smooth running of various operational processes.

Principal Duties and Responsibilities:

  1. Annual Scheduling Coordination:
    Work with leadership to develop and manage the annual schedule, including planning for vacations and holidays for the team.
  2. Advanced Practice Professional Scheduling Support:
    Assist in the creation and management of the monthly schedule for advanced practice professionals.
  3. Conference and Meeting Coordination:
    Help plan and schedule educational events such as Journal Club, and assist with organizing and setting up hospitalist conferences, especially when hosted at BWFH.
  4. Administrative Support:
    Provide support to FACT leadership by assisting in the creation and distribution of essential documents like policy changes, announcements, and meeting minutes. Maintain bulletin boards, email lists, and relevant manuals.
  5. Meeting Planning and Execution:
    Assist FACT leadership in arranging meetings, including setting agendas, tracking attendance, and taking meeting minutes.
  6. Special Projects & Operational Enhancements:
    Contribute to the completion of special projects and actively engage in initiatives aimed at improving operational efficiency.
  7. Collaboration with Interdisciplinary Teams:
    Participate in cross-functional teams within the hospital or Mass General Brigham Healthcare System, as needed, to support broader organizational goals.
  8. Data Management & Quality Control:
    Support quality and process improvement efforts by managing relevant databases, ensuring data security, and auditing systems for accuracy. Maintain and protect patient record confidentiality by hospital policies.
  9. Policy Development & Compliance:
    Assist in developing and implementing policies and procedures to ensure the effective functioning of the unit. Contribute to maintaining high standards of operational excellence.
  10. Regulatory Compliance & Quality Improvement:
    Collaborate with FACT leadership to ensure adherence to regulatory guidelines and support the development of quality improvement initiatives. Help communicate quality improvement projects to the broader medical staff.

Other Duties:

  • Provide routine administrative support, such as sorting incoming mail and managing office supplies.

About Brigham and Women's Faulkner Hospital:

Brigham and Womens Faulkner Hospital is a 171-bed non-profit community teaching hospital in Jamaica Plain. Founded in 1900, it has a long tradition of providing comprehensive care in a variety of specialties. Known for its commitment to patient safety and high-quality care, Brigham and Womens Faulkner Hospital offers a dynamic and rewarding work environment where employees feel at home.

Qualifications:
  • Bachelors Degree required.
  • 2+ years office experience preferred.
  • Candidates will have a strong interest in medical care, an ability to work well with medical staff as well as hospitalized patients, and should have problem-solving skills.
  • Adhere to I.C.A.R.E standards.
  • Working knowledge of Microsoft Office: Word, Excel, PowerPoint, Outlook.
  • Excellent written and verbal communication skills.
  • Ability to interact with others in a diverse and inclusive setting.


EEO Statement

Brigham and Womens Faulkner Hospitalis an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location MA-Boston-BWFH Brigham and Women's Faulkner Hospital Main

Work Locations BWFH Brigham and Women's Faulkner Hospital Main 1153 Centre Street Boston 02130

Administrative Support

Job Administrative Support

Organization Brigham & Women's Faulkner Hospital(BWFH)

Schedule Full-time

Standard Hours 40

Shift Day Job

Employee Regular

Job Posting Nov 27, 2024

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