Graduate Programs Coordinator

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POSITION SPECIFICS The Bellisario College of Communications is in search of a Graduate Programs Coordinator (Academic Program Coordinator - Intermediate Support or Senior Support), to support the research and online graduate program needs of the Bellisario College of Communications. This position will work closely with the Director of Master's of Professional Studies and Graduate Studies, and the Associate Dean of Research and Graduate Studies. RESPONSIBILITIES Provides administrative support to the associate deans for academic affairs that include processing documentation of faculty searches, promotion and tenure of tenure and non-tenure-line faculty, and sabbatical leave paperwork Assists associate dean for research with managing grant active faculty and endowed chairs' annual travel itineraries, travel documentation, expense retirement and reimbursements, and with timely reconciliation processes via pertinent finance hubs Serves as support staff for students, faculty, and administrators associated with the masters-focused programs run by the college including the master's admissions committee, updating the master's program handbook; processing non-tenure line faculty applications to teach with the Fox Graduate School, assisting the graduate programs office with processing course, curriculum, and program proposals with the Graduate Council, managing master's programs' web sites, and tracking alumni of master's programs Serves as backup for the Executive Assistant to the Dean Provides administrative support to other units within the Bellisario College as needed Other duties as assigned This applicant must be able to work independently as well as in a collaborative, team environment in a fast-paced office. Strong communication, organization and customer service skills and attention to detail are critical to success in this role. Experience with Microsoft Office is required. Familiarity with LionPath student system, SAP Concur, and other financial systems is preferred. EDUCATION AND EXPERIENCE Experience with and/or ability/willingness to learn student, financial, employee, and reporting information systems such as SAP Concur (travel and expense reporting system), PSUBuy (Penn State's shopping portal), 25Live (room reservation system), and LionPath (student portal). MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Academic Program Coordinator - Senior Support, this position requires: Associate Degree, 4+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None If filled as Academic Program Coordinator - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS), 2+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full‑time employees designed to support both personal and professional well‑being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814‑865‑1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. #J-18808-Ljbffr