Current jobs related to Virtual Meetings and Events Coordinator - washington - Palmer Legal Staffing

  • Virtual Meetings

    2 months ago

    Washington, United States Feldesman Leifer LLP Full time

    General Description:Under the general guidance of the Director of Training & Events, the Virtual Meetings & Events Coordinator will be responsible for helping to organize the full lifecycle of the Firm’s 100-150 annual training programs to include planning, production, and execution for webinars, workshops, and on-site events as well as assisting with...

  • Virtual Meetings

    1 month ago

    Washington, United States Feldesman Leifer LLP Full time

    General Description:Under the general guidance of the Director of Training & Events, the Virtual Meetings & Events Coordinator will be responsible for helping to organize the full lifecycle of the Firm’s 100-150 annual training programs to include planning, production, and execution for webinars, workshops, and on-site events as well as assisting with...

  • Meetings and Events Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States RAND Full time

    Job SummaryAs a Meetings and Events Coordinator at RAND, you will play a crucial role in organizing internal and external business-related functions, conferences, meetings, and events in our offices. You will work closely with the Conference Services Manager, Meetings and Events Lead, Coordinators, Caterers, Facility Service Team, Audio Visual (AV) Techs,...

  • Meeting/Event Coordinator

    1 week ago

    washington, United States Hawthorne Lane Full time

    As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm. If you have a professional delivery, accordion-folder...

  • Meeting/Event Coordinator

    4 days ago

    Washington, United States Hawthorne Lane Full time

    As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm. If you have a professional delivery, accordion-folder...

  • Meeting/Event Coordinator

    1 week ago

    Washington, United States Hawthorne Lane Full time

    As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm. If you have a professional delivery, accordion-folder...

  • Meeting/Event Coordinator

    1 week ago

    washington, United States Hawthorne Lane Full time

    As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm. If you have a professional delivery, accordion-folder...

  • Meetings and Events Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States American Petroleum Institute Full time

    Job SummaryAs a Meetings and Events Manager at the American Petroleum Institute, you will be responsible for coordinating and planning numerous small to mid-size revenue-generating and non-revenue-generating meetings and conferences for API industry segments, departments, and resource committees. Your goal will be to ensure that all events are aligned with...

  • Meeting and Events Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Lawyers On Demand, a Consilio Company Full time

    Job OpportunityLawyers on Demand, a Consilio company, is seeking a skilled Meeting and Events Coordinator to join our team. As a key member of our events team, you will be responsible for providing exceptional service to our clients and ensuring the smooth execution of meetings and events.Key ResponsibilitiesProvide professional and courteous service to...

  • Meetings & Event Coordinator

    4 weeks ago

    washington, United States ROCS Grad Staffing Full time

    Why You Want To Work Here:This opening is a great opportunity to directly help expand a national nonprofit organization by working with members and internal teams. In this role you will provide day-to-day membership, customer service, and administrative support to the department with ample room for growth and career development.Responsibilities of the...

  • Meetings & Event Coordinator

    4 weeks ago

    Washington, United States ROCS Grad Staffing Full time

    Why You Want To Work Here:This opening is a great opportunity to directly help expand a national nonprofit organization by working with members and internal teams. In this role you will provide day-to-day membership, customer service, and administrative support to the department with ample room for growth and career development.Responsibilities of the...

  • Meeting and Events Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States Lawyers On Demand, a Consilio Company Full time

    Job DescriptionLawyers on Demand, a Consilio company, is seeking a skilled Meeting and Events Coordinator to join their team. This contract opportunity is fully on-site and offers a competitive hourly rate of up to $25 for the right candidate.The ideal candidate will have at least two years of experience in catering, conference center, and/or restaurant...

  • Meeting/Event Coordinator

    1 week ago

    Washington, DC, United States Hawthorne Lane Full time

    As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm. If you have a professional delivery, accordion-folder...

  • Meeting Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States WilmerHale Full time

    At WilmerHale, we're dedicated to delivering exceptional service to our clients and staff. As a Meeting Coordinator - Event Planning Specialist, you'll play a vital role in ensuring the smooth execution of onsite meetings and events.Job SummaryWe're seeking a highly organized and detail-oriented individual to join our team. In this position, you'll provide...

  • Meetings & Events Specialist

    2 weeks ago

    Washington, United States American Petroleum Institute Full time

    Duties/Responsibilities Coordinates and plans meetings and workshops as directed.  Meets with clients to assess meeting requirements.  In collaboration with Meetings & Events Manager, coordinates hotel responses, and coordinates logistics for assigned events, including: Room selection and setup. Food service arrangements and menu selection. Audio...

  • Meeting Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States WilmerHale Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Meeting Coordinator to join our team at WilmerHale. In this role, you will be responsible for coordinating onsite meetings, working with conference room planners, and ensuring that all meeting requirements are met.Key ResponsibilitiesReview and coordinate meeting schedules to determine meeting...

  • Meetings Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States National Assoc of Counties Full time

    Job SummaryThe National Association of Counties (NACo) is seeking a Meetings Planner to provide planning, logistical, and administrative support for conferences and events. This role will work closely with the Director of Strategic Communications and Operations to ensure successful event execution.Key ResponsibilitiesLead the planning and coordination of...

  • Office and Meetings Coordinator

    2 weeks ago

    Washington, United States RPStaffing Full time

    RPStaffing is conducting an immediate confidential search for the Office Manager at the headquarters of a very successful national company based in Bethesda, MD. This opportunity is hybrid.***Candidates must be currently living in the Washington DC area***Job Title: Office and Meetings Coordinator Status: Temp to HireWeekly Schedule: This is a full-time...

  • Office and Meetings Coordinator

    1 week ago

    washington, United States RPStaffing Full time

    RPStaffing is conducting an immediate confidential search for the Office Manager at the headquarters of a very successful national company based in Bethesda, MD. This opportunity is hybrid.***Candidates must be currently living in the Washington DC area***Job Title: Office and Meetings Coordinator Status: Temp to HireWeekly Schedule: This is a full-time...

  • Office and Meetings Coordinator

    1 week ago

    washington, United States RPStaffing Full time

    RPStaffing is conducting an immediate confidential search for the Office Manager at the headquarters of a very successful national company based in Bethesda, MD. This opportunity is hybrid.***Candidates must be currently living in the Washington DC area***Job Title: Office and Meetings Coordinator Status: Temp to HireWeekly Schedule: This is a full-time...

Virtual Meetings and Events Coordinator

2 months ago

washington, United States Palmer Legal Staffing Full time

Under the general guidance of the Director of Training & Events, a D.C. Law Firm is seeking a Virtual meetings & Events Coordinator. The Virtual Meetings & Events Coordinator will be responsible for helping to organize the full lifecycle of the Firm’s 100-150 annual training programs to include planning, production, and execution for webinars, workshops, and on-site events as well as assisting with other client-related events. The Meetings & Events Coordinator also provides customer service to clients and attendees, facilitates virtual events via Zoom, and assists in departmental administrative duties. Hours are 9:00 am - 5:30 pm (overtime may be required). The role is hybrid.


Status: Direct Hire

Salary: Up to $75K DOE

*LOCAL CANDIDATES ONLY*


Duties and Responsibilities:

Serve as Event Lead for the planning and execution of event logistics, including:

  • Event timelines and checklists;
  • Create meetings and webinars in Zoom;
  • Track payments and follow up with unpaid registrants;
  • Speaker coordination and technical support;
  • Proofreading and producing PowerPoint slides, nametags, handouts, and other materials;
  • Ensure correct number of polls, enter into Zoom or other software, and track timing for CPE credit;
  • Moderate and facilitate virtual and hybrid events via Zoom, serving as in-person and on-camera event host and technical lead;
  • Continuing education credit coordination;
  • Set up meeting space and AV as needed;
  • Test AV equipment for assigned events;
  • Order food and beverage and review banquet event orders;
  • Room block management as needed;
  • Attendee communications, including registration/RSVPs, attendee dietary restrictions and special needs, and messaging on the training registration and learning management platform;
  • Send preliminary survey results to speakers within one business day; and
  • Post-event attendee follow-up.
  • Track event expenses during the planning process, and complete event summaries with final expenses within one week of event conclusion.
  • Maintain a detailed electronic filing system for all Training Department events.
  • Provide feedback and make recommendations for better efficiencies involving the meetings logistics and communication process; seek and suggest possible solutions in order to ensure effective outcomes.
  • Serve as lead and/or primary backup for event production.
  • Occasional travel to off-site events to provide meeting coordination assistance and serve as on-site virtual host may be required.

General Team Activities

  • Assist in maintaining, developing and leveraging Firm client/prospect mailing lists.
  • Coordinate the shipment of materials for off-site events and conferences.
  • Build courses in the LMS as needed.
  • Other duties as assigned.


Job Requirements:

  • Bachelor’s degree in Marketing, Business, Hospitality, or a related field required.
  • Minimum 2-4 years of event planning experience, preferably in professional services or associations.
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
  • Skilled in production of events using Zoom Meetings and Zoom Webinar or similar virtual meeting software required.
  • Ability to work independently as well as on a team.
  • Strong oral and written communication skills with proven track record interfacing with partners, clients, and other stakeholders.
  • Excellent attention to detail and ability to multitask.
  • Exhibits grace under pressure.
  • Ability to multi-task in a fast-paced environment with shifting priorities and deadlines.
  • Reside in the Washington, DC, metro area and be willing to be in the office a minimum of four days per week.


How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”

Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.