Corporate Librarian, Policy Management System

Corporate Librarian, Policy Management System Direct message the job poster from PacificSource Health Plans I'm a career match-maker, hiring for meaningful and fulfilling roles in the Healthcare industry Looking for a way to make an impact and help people? Join PacificSource and help our members access quality, affordable care PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, sex, sexual orientation, gender identity, national origin, genetic information or age. PacificSource values the diversity of our community, including those we hire and serve. We are committed to creating and fostering a work environment in which individual differences and diversity are appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths. The Corporate Librarian leads the organization’s policy library management and digital workflow transformation. This role is responsible for migrating legacy systems to Navex’s PolicyTech platform, ensuring effective governance, classification, and usability of policies, procedures, and guidelines across departments. The ideal candidate will have expertise in digital policy systems, metadata structuring, and workflow automation. Collaborate with key stakeholders across departments to gather detailed requirements and ensure all workflow needs and policy governance expectations are accounted for. Lead the migration of policies and procedures from SharePoint to PolicyTech, including metadata mapping, version control, and archival processes. Collaborate with IT, Legal, HR, and Compliance teams to ensure workflows are accurately replicated and optimized in PolicyTech. Serve as the primary administrator for PolicyTech, managing user roles, access controls, and workflow routing. Maintain centralized template management to enforce consistent branding and formatting across all policy documents. Design and implement automated workflows for policy review, approval, attestation, and retirement. Ensure role-based access and proxy approval configurations meet enterprise and PACE-specific needs. Develop and deliver training materials for authors, coordinators, and committee members. Provide ongoing support and troubleshooting for PolicyTech users across departments. Generate reports on policy lifecycle status, attestation completion, and audit trails. Ensure compliance with internal governance standards and external regulatory requirements. Supporting Responsibilities: Meet department and company performance and attendance expectations. Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information. Perform other duties as assigned. SUCCESS PROFILE Work Experience: Minimum of 3 years of experience managing digital policy libraries or enterprise content systems. Prior experience with Navex’s PolicyTech platform is preferred but not required; experience with other policy management systems is acceptable. A healthcare background is preferred. Education, Certificates, Licenses: Bachelor’s degree in Library Science, Information Management, or equivalent years of additional relevant experience in lieu of degree required. Knowledge: Strong foundation in digital policy management, enterprise content systems, and workflow automation. Demonstrated success in leading transitions from legacy platforms such as SharePoint to modern governance tools like Navex’s PolicyTech. Skilled at gathering detailed requirements from cross-functional stakeholders, designing metadata structures, and implementing automated workflows for policy lifecycle management. Well-versed in system administration, user access configuration, and compliance reporting, with a deep understanding of regulatory frameworks such as HIPAA and organizational standards like those used in PACE. Proven ability to train and support diverse user groups, manage change, and collaborate across departments is essential. Prior experience in healthcare, insurance, or other regulated industries is highly valued. Seniority level Seniority level: Associate Employment type Employment type: Full-time Job function Job function: Administrative Industries: Insurance, Public Health, and Health and Human Services Referrals increase your chances of interviewing at PacificSource Health Plans by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Tuition assistance Disability insurance Get notified about new Corporate Librarian jobs in Oregon, United States. We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr