Claims Manager

Job Summary The Claims Manager oversees the full lifecycle of claims management—including intake, investigation, resolution, and reporting—for workers’ compensation, general liability, and auto claims. This role is critical in protecting the organization’s assets and ensuring compliance with internal policies and external regulations. Essential Functions and Responsibilities Serve as the primary liaison with insurance carriers, TPAs, legal counsel, and internal stakeholders. Manage and store all claim documentation in the company’s record management system. Evaluate incidents for claim reporting and seek additional information to assess potential exposure. Guide team members on documentation, reporting, and evidence preservation. Coordinate with TPAs, adjusters, brokers, and defense counsel to provide necessary documentation. Administer and resolve small in-house claims and obtain necessary releases. Prepare and submit monthly claims reviews, KPIs, and cost run reports. Maintain the OSHA 300 Log and collaborate with Safety staff. Approve reserves and settlements within authority limits. Analyze data to identify risk trends and recommend mitigation strategies. Support insurance program renewals and captive operations, including invoice processing and actuarial reporting. Oversee the certificate of insurance (COI) process and issue certificates as needed. Expectations Maintain accurate and up-to-date documentation for all claims. Prepare periodic reports and dashboards for senior leadership. Lead internal audits and support external audits related to claims. Collaborate cross-functionally with HR, Safety, and Operations to support return-to-work programs and incident prevention. Design and implement policies and procedures to minimize risk and liability. Qualifications Bachelor’s degree required (preferably in Business, Finance, or Risk Management). 5+ years of relevant experience in claims/insurance administration, with at least 1 year in direct claims adjusting. Strong knowledge of commercial liability, property, and auto claims. Familiarity with claims handling and reserving best practices. Claims certifications such as AIC, ARM, or CPCU preferred. Excellent verbal and written communication skills. Ability to work independently and assess complex investigations. Experience with insurance program administration and captive operations is a plus. Knowledge of state EPA regulations is advantageous. Strong interpersonal skills to maintain effective relationships with internal teams and external Job Environment Prolonged periods of sitting at a desk and working on a computer. Occasional standing, walking, and moving about the office to attend meetings or retrieve documents. Ability to lift up to 15 pounds occasionally (e.g., for file boxes or office supplies). Manual dexterity required to operate standard office equipment such as computers, phones, photocopiers, and filing cabinets. Visual acuity to read and produce detailed documents and reports. Compensation Salary is based on a range of factors that include relevant experience, knowledge, skills, and other job-related qualifications. For the purpose of this role, the salary opportunity is: PAY - $113,000 to $125,000 annually. About us Haffner's: A Regional Leader Fueled by Family, Integrity, and Safety. At Haffner's, we’re more than a company – we’re a family. As a prominent wholesale fuel distributor in New England, we’ve established a strong presence, managing 72 gas stations, convenience stores, car washes, and food service locations. Our renowned Haffner’s brand operates across Massachusetts, New Hampshire, and Maine. We go beyond fuel distribution, offering heating oil, propane, and HVAC services to 45,000 customers across the region. Our commitment to integrity and safety is unwavering; it’s in everything we do. We prioritize building relationships and consistently doing the right thing. Our culture thrives on growth, innovation, and excellence. As a part of our team, you’ll contribute to our ongoing success, embracing the core values of “Fueled by Family,” “Always do the right thing,” and “Safety…In everything we do.” Join us and be a part of a dynamic, forward-thinking organization that’s shaping the future across diverse business markets. Haffner’s is committed to equal employment opportunity and providing reasonable accommodations to those with physical and/or mental disabilities. We value and encourage diversity and do not discriminate based on race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, or any other basis protected by federal, state, or local law. Haffner’s is committed to providing a safe work environment for all employees. #J-18808-Ljbffr