Registrar Clerk

4 days ago

Redlands, United States Sage Oak Charter Schools Full time
NECESSARY MATERIALS FOR APPLICATION:
-Letter of Introduction
-Resume
-Letters of Recommendation- Two (2) current, professional letters (at least one from a direct supervisor)

Registrar Clerk

Job Description

Reports To: Senior Administrator, Student Information and Reporting (or designee)

FLSA Status: Non-Exempt

School Classification: Classified

Pay Schedule: Range 1

Work Schedule: 12 months

Location: Onsite and Remote Office

Position Summary: The registrar clerk supports the operations of the school by supporting the registrar team. Duties will vary depending upon the needs of the school office and the department.

ESSENTIAL DUTIES and RESPONSIBILITIES
  1. Assists with the collection of applications for admissions, reviews for accuracy and completeness and follows up regarding necessary supporting documents
  2. Assists with inputting student data into the student information system (SIS)
  3. Updateschangesinstudentdemographicsandcollectssupportingdocumentation as needed
  4. Audits and maintains household data collection forms
  5. Assists in the re-enrollment process
  6. Assists with requests and maintenance of student permanent records
  7. Organizes and maintains cumulative records of previous year students, including locating new school of attendance, contact, and mailing of records
  8. Organizes and maintains student cumulative files
  9. Operates a centralized telephone switchboard system, directs calls to appropriate personnel; receives and transmit messages; provides general information and assistance to callers as needed
  10. Greets and assists parents, students and other visitors; screens and directs visitors to appropriate offices, school sites and personnel; distributes a variety of materials to visitors.
  11. Receives, sorts, and distributes incoming, outgoing and internal mail and correspondence; receives and distributes incoming packages; assists other staff in preparing bulk mailings
  12. Performsgeneral clericalsupport duties including filing, duplicating, typing, assembling and distributing a variety of materials including letters, memoranda and informational
  13. Assists with parent support as needed
  14. Attends a variety of assigned meetings
  15. Performs all tasks according to applicable laws, codes, regulations, policies, and procedures
Other Duties
  1. Responds to all school-related written correspondence, phone calls, voicemails, and emails within 24 business hours
  2. Documents and refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school's Uniform Complaint Policy and the school's Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
  3. Performs other duties as assigned
QUALIFICATIONS GUIDE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education & Experience:
  1. High school diploma or equivalent is required
  2. Two (2) years of registrar experience preferred
Other Qualifications:
  1. State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and the Human Resources department notifying the immediate supervisor of this clearance.
  2. Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
Knowledge:
  1. Computer and technology literacy:
    1. Operate office equipment including a calculator, copier, fax machine, computer and assigned software
    2. Google docs, Google spreadsheets and other online collaboration tools to send and receive information
  2. Basic arithmetic calculations
Skills:
  1. Conflict resolution
  2. Record-keeping techniques
  3. Methods of collecting and organizing data and information
Abilities:
  1. Embraces Sage Oak's core values
  2. Maintains integrity at all times
  3. Works independently with little direction
  4. Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
  5. Maintains flexible and adaptable mindset
  6. Demonstrates sensitivity to individual differences and cultural backgrounds
  7. Maintains confidentiality of sensitive and privileged information
  8. Follows established procedures and meets all established deadlines
Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  1. Hear and speak to exchange information
  2. Dexterity of hands and fingers
  3. See to read a variety of materials
  4. Bend at the waist, kneel or crouch
  5. Sit or stand for extended periods of time
  6. Lifting objects up to 50 pounds with or without assistance
Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  1. Office environment, regularly operating a computer and other office equipment
  2. Noise level is generally moderate
  3. Meetings conducted in public and office settings
  4. Indoor and outdoor in varying temperatures
  5. Employee must have available transportation and be able to drive up to 100 miles in a day

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.

EQUAL OPPORTUNITY:

Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.Employer's hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.