HR Assistant

Under the direction of the Director of Human Resources, provides administrative support for the HR department

Responsibilities:

Administrative support:

1. Answers HR phone line and HR emails timely, provides answers when able or forwards to the appropriate member of the HR team
2. Schedules HR meetings as requested
3. Completes meetings minutes as needed
4. HR filing
5. HRIS Data Entry
6. Assisting with events and employee recognition
7. Orders office supplies
8. Coordinates orientation
9. Completes new hire check-ins
10. Provides Executive administrative support as requested.
11. Maintains confidentiality in all HR matters
12. Notifies Director immediately of concerning matters

Backup for HR Coordinator and HR Generalist:

1. Provides backup for HR Coordinator for benefits, leave, and students
2. Provides backup for HR Generalist for workers comp, recruitment, and onboarding

Organizational Expectations:

•Attendance: Attendance is an essential job function; employee comes to work daily, on time, and completes scheduled shift

•HIPAA: facilitates to maintain patient confidentiality

•Internal communication: contributes to positive team performance and a culture of service excellence through effective communication, active listening, and respect

•Interpersonal relationships: maintains appropriate interpersonal relationships with staff, patients, and visitors at all times. Works as a team member with other departments.

•Safety: Practices workplace safety daily

Employee Engagement:

•Actively participates in all hospital Service Excellence initiatives and trainings

•Attends and participates in a minimum of 50% department staff meetings and signs off on review of 100% department staff meeting minutes

•Completes all required annual education on or before the due date

Knowledge Skills and Abilities:Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that they can perform the primary functions of the job, with or without a reasonable accommodation, using some combination of skills and abilities and possess the necessary physical requirements, with or without a reasonable accommodation, to safely perform the essential functions of the job.

•Minimal physical effort required with occasional light lifting to a maximum of 25 pounds; stooping; and pick, pinch, type, or otherwise work primarily with fingers

•Ability to effectively manage considerable mental stress

•Ability to express or exchange ideas by means of the spoken word

•Ability to receive detailed information through oral communication

•Ability to communicate effectively with co-workers and convey information in a clear, concise and accurate manner

•Familiarity with computer and other business machines

Qualifications:

Strong computer skills and phone etiquette required.
Strong interpersonal skills required.

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