Secretary - Executive

3 weeks ago

Lubbock, United States Lubbock Independent School District Full time
Position Type:
Secretarial/Clerical/Other/Secretary Executive

Date Posted:
5/1/2024

Location:
Human ResourcesJob Title: Executive Secretary - Human Resources Wage/Hour Status: Nonexempt
Reports to: Appropriate Administrator Pay Grade: AO 8

Dept./School: Administrative Office Length of Contract: 12 months
Date Revised: 7/2014 Qualifications:
Education/Certification:
  • High school diploma or GED
  • Prior secretarial experience
  • Typing ability to meet or exceed 45 wpm, computer 65 wpm, dictation/shorthand 80 wpm
Job Goal:
The secretary shall carry out all school related activities as directed by the Administrative Assistant. The secretary shall facilitate the efficient running of the Administrative Assistant to the Superintendent's office. Major Duties:
  • Follow local, state, and federal policies and procedures.
  • Handle any and all correspondence of the designated administrator.
  • Answer phone calls and relay and record messages.
  • Keep a calendar of appointments.
  • Prepare reports as directed.
  • Prepare items for School Board meetings as directed.
  • Key in all necessary material electronically.
  • Maintain files of all materials as directed by the designated administrator.
  • Serve as backup for fingerprinting.
  • Serve as backup for badges.
Additional Requirements:
This position requires the following:
  • Ability to work in variable environmental conditions related to temperature, humidity and other atmosphere conditions.
  • The ability to remain current in computer software processes and applications.
  • Ability to adjust to a frequent change of tasks and occasionally performing tasks simultaneously.
  • The ability to maintain emotional control under stress.
  • The ability to understand and maintain confidentiality.

Knowledge/Skills and Abilities:
  • Ability to communicate in oral and written form in English.
  • Excellent communication and interpersonal skills.
  • Ability to follow directives from the Superintendent and other cabinet members.
Appraisal:
Performance of this job will be appraised in accordance with Board Policy DNA. This job description/appraisal form is the instrument to be used for appraisal of this position. Appraisal is a continuous process designed to improve the quality of performance and may affect the recommendation for employment. A performance scale from 5 to 1 will be utilized. 5 = Clearly Outstanding; 4 = Exceeds Expectations; 3 = Meets Expectations; 2 = Below Expectations; 1 = Unsatisfactory; 0 = Not Applicable.

This Job Description/Appraisal must be reviewed and agreed to by the employee and supervising administrator as witnessed by the following signatures:

Appraisee's Signature: Date:

Appraiser's Signature: Date:

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