Department Support Assistant I

4 weeks ago

Tacoma, United States Common Spirit Full time

Overview

In 2020, united in a fierce commitment to deliver the highest quality care and exceptional patient experience, Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care, including 11 hospitals and nearly 5,000 physicians and providers. Together, we are empowered to make an even greater impact on the health and well-being of our communities.

CHI Franciscan and Virginia Mason are now united to build the future of patient-centered care across the Pacific Northwest. That means a seamlessly connected system offering quality care close to home. From basic health needs to the most complex, highly specialized care, our patients can count on us to meet their needs with convenient access to the region's most prestigious experts and innovative treatments and technologies.

While you're busy impacting the healthcare industry, we'll take care of you with benefits that may include health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility, and more

Responsibilities

JOB SUMMARY

This is entry-level of the job family, involving general clerical/office work of limited scope which can typically be learned on the job and which calls for minimal previous office experience or training. An incumbent is trained on the job to use basic general office support equipment and skills.

Incumbents regularly perform a limited range of duties that are repetitive in nature, with little variability, and become routine shortly after the initial training period. Well-defined procedural guidelines and/or verbal instructions are followed in performing the majority of tasks and work typically impacts only the immediate work unit or department. Work is performed under direction, but due to the routine nature of the work, direct supervision is typically minimal once an employee demonstrates ability to complete tasks.

A PC or computer terminal is typically used to view, enter or update routine data.

Essential Job Functions

* This job exists in multiple departments, and while there may be minor differences in job content, they are not significant for classification purposes. Overall, the nature of the work and job requirements are consistent between departments.
* Provides basic clerical and/or customer service support to department, including activities such as answering phones, filing, faxing/photocopying, distributing mail and/or activities of similar level and complexity.
* Performs routine reviews of data for accuracy, quality and adherence to guidelines/procedures for the assigned department.
* Uses a PC, computer terminal or other office equipment to perform basic activities such as looking up/entering/retrieving data, scanning work output/data and/or maintaining routine forms/documents in accordance with established procedures
* Performs department-specific task-oriented special assignments, independently or as a member of a work team, as assigned.
* Regular communication with vendors on invoices.

Qualifications

Education/Work Experience Requirements

* Any combination of experience, education or training that demonstrates attainment of the requisite job knowledge skills/abilities. Previous PC training/experience is preferred.
* AP experience is a plus.

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