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Operations Assistant

4 months ago

Trenton, United States Achievers Early College Prep Charter School Full time

ABOUT ACHIEVERS:

Achievers Early College Prep Charter School (AECP) is New Jersey's first public charter school for students in grades 6-12 that provides them with the unique opportunity to take a course of study in STEM fields and Digital Media Arts following the 8th grade and earn up to 60 college credits, enabling students to redefine the high school experience and graduate with skills, experiences, and content mastery that's significant to them in the market place and the world beyond.

ACHIEVERS FIT:

* Demonstrates a passion for and commitment to Achievers Early College Prep's mission
* Thrives in a small-school environment (comfort with change and ambiguity, takes initiative)
* Evidence of self-motivation and willingness to be a team player
* Experience in school(s) which rely heavily on intervention, literacy, and learning as a means to dramatically increasing student achievement develop content knowledge and skills (preferred)
* Exhibits a laser-focus on rigorous instruction by emphasizing student engagement with complex texts, critical thinking, and comprehensive literary analysis
* Strong skill in analyzing student work and student data, coupled with a deep commitment to data-driven decision making
* Unwavering commitment to feedback, improvement, and notion of "I'M ALL IN"
* Belief in and alignment with Achievers core beliefs and educational philosophy is non-negotiable
* Culturally aware, culturally sensitive, and asset-based thinking a MUST

ABOUT THE ROLE:

The Administrative Assistant is responsible for supporting the daily operations of the school's reception area, presenting a high achievement culture to all students, visitors and parents. The Administrative Assistant is ready to ask students to uphold school standards in between completing administrative tasks at the front desk and supporting the operations team with a year-round school activities and events. This employee will answer the phones, sort mail, file, fax, create and maintain databases and any general administrative duties as needed. Computer proficiency and comfort wit various digital applications is a must.

Duties and Responsibilities:

* Being a calm, emotional constant force for parents, students, and teachers
* Answer general inquiries, directing and screening phone calls
* Greet parents and visitors to the school and directing them to the appropriate location
* Create and maintain databases such as Excel and the School Computer Network for student records, school equipment inventory etc
* Taking student attendance daily and follow up with families accordingly
* Place school-wide supply orders, in conjunction with the Operations Manger and tracking the order process for the school
* Manage office supplies for the front office
* Oversee mailing and shipping delivery systems
* Take supply inventory and replenish stock as needed
* Maintain conference room calendar and scheduling meetings as needed
* Aiding in the student enrollment process in regards to paperwork completion and follow up phone calls
* Support during evening hours to execute special events, such as report card conferences and expeditions
* Maintain students files and coordinating student transfers
* Open and close the school front reception facility
* Communicate to students with high expectations for academic achievement and appropriate behavior in and outside the classroom
* Maintain a positive and welcoming environment for parents, visitors, co-workers and students
* General administrative duties as assigned

Essential Qualifications:

* Ability to relate to a diverse population of students and parents a must
* Advanced proficiency in computer skills specifically, Microsoft Office: Outlook, Word, Excel and PowerPoint, and ability to learn new programs/software quickly
* Proven experience multi-tasking, organizing and prioritizing work
* Ability to handle requests and inquires and respond within a timely manner
* High attention to detail
* Performs duties with a high degree of professionalism and positive energy

Education and Experience:

* (3) to (5) years administrative assistant experience in a school setting experience is preferred
* Bachelor's Degree Preferred
* Bilingual (Strongly Preferred)