Accounts Receivable Specialist

1 month ago

Omaha, United States Jetlinx Full time

Position Summary:

The Accounts Receivable Specialist is a systems savvy individual with the ability to accurately process large volumes of data as well as someone who seeks to work in a collaborative environment. The AR Specialist is responsible for owning payment processing, payment application, miscellaneous cash recording/posting, and answering information requests from internal and external clients.

Duties & Responsibilities:

* Responsible for accurate customer set-up and maintenance in operations software and Great Plains, including payment method.
* Process customer payments. Payments are made via credit card, ACH and wire. Prepare the daily check deposit. Record and apply payments in Great Plains.
* Responsible for the daily cash application process, ensuring that all cash receipts are accurately applied to customer accounts and reconciled to daily bank transactions.
* Respond timely and effectively to high volume billing inquiries, billing discrepancies, and/or payment disputes from customers. Identify, address and resolve problems relative to invoice and/or payments with customers in a timely and constructive manner.
* Work cross-functionally with team members at remote locations to gather information to resolve issues identified with customer accounts.
* Communicate with appropriate parties when payment is not received or is declined.
* Prepare daily cash reporting and weekly aging reports and metrics for sales and accounting review.
* Responsible for application of payments on company credit cards to associated transactions in Great Plains.
* Process member trip invoicing including in flight software, verifying the accuracy of billing data received from Client Services. Enter and post sales transactions in general ledger.
* Participate in the month-end GL Close process through preparing and posting journal entry accruals to the ledger.
* Actively participate in establishing and documenting processes and procedures.
* Assist with retrieval of data/support documents in satisfying various external audit requests.
* Assist with sorting, opening, and scanning mail into the Accounts Payable system. Print and mail checks weekly.
* Complete ad hoc projects as requested.
* Regular and predictable on-site attendance.
* Demonstrate Jet Linx's core values and "Supply the High" in all interactions.
* Performs other duties as assigned.

Knowledge, Skills & Abilities:

* Excellent verbal and written communication and interpersonal skills to effectively interact with all levels of the company and its customers
* Proficient in Microsoft Office Suite and Great Plains (or other accounting) software
* Ability to work in a fast-paced environment, with strong attention to detail and organizational skills
* Ability to multi-task and complete work within assigned timelines under minimal supervision
* Self-motivated and willingness to take initiative to research and resolve problems
* Ability to work both independently and as part of team
* Ability to handle and maintain the confidentiality of sensitive information
* Operate office equipment as needed

Education and Work Experience:

* High School Diploma required, Associates degree in Accounting preferred
* 2-5 years of Accounts Receivable experience. A foundation in general accounting is highly desirable

Physical Requirements:

* Majority of work is completed in a normal office work environment
* Prolonged periods of sitting at a desk and working on a computer
* Able to complete physical activities such as standing, sitting, walking, talking, and hearing to perform daily work functions
* Must be able to move up to 25 pounds on an infrequent basis

Documentation Requirements:

* Ability to obtain a U.S. driver's license
* Proof of eligibility to work in the US

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