CLERICAL - Campus Secretary

1 month ago


El Campo, United States El Campo Independent School District Full time
EL CAMPO INDEPENDENT SCHOOL DISTRICT

JOB DESCRIPTION

Job Title: Campus Secretary / CATE

Reports To: Principal

Dept./School: High School

Wage/Hour Status: Nonexempt

Pay Grade: C/P 3

Days Employed: 195

Date Revised: July 1, 2018

Primary Purpose:

Ensure efficient operation of school administrative office and provide reception and clerical services for school's administrative staff.
Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding skills and file maintenance skills

Ability to use software to develop spreadsheets, databases and do word processing

Effective organization, communication, and interpersonal skills

Ability to understand and follow detailed written and verbal instructions

Ability to perform a variety of tasks often changing assignment on short notice

Ability to operate multi-line phone system

Experience:

One to three years clerical experience in office setting
Major Responsibilities and Duties:
Reception and Phones
  1. Serve as receptionist to principal's office and take reliable messages, and route to appropriate staff.
  2. Assist students, teachers and parent as needed.
Records, Reports, and Correspondence
  1. Prepare campus communications, correspondence, forms, manuals, report following district standards and requirements. Prepare instructional materials as requested.
  2. Compile, maintain, and file all reports, records and other documents as required.
  3. Maintain a daily teacher attendance log and records for substitute teachers.
  4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
  5. Prepare and process purchase orders for the CATE Department.
Other.
  1. Maintain confidentiality.
  2. Perform other duties as assigned.
Supervisory Responsibilities:

None.
Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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