Project Administrator

3 weeks ago

Costa Mesa, United States Guy F. Atkinson Construction, LLC Full time

Atkinson So. California

Responsibilities

* Assist with trade/craft payroll processing, collection of timecards and coding. Work with the Payroll Team on adjustment checks, pay increases, terminations, and per diem packages.


* Process field new hires at the jobsite (Dispatch via appropriate Union Hall, arrange first day paperwork, drug testing, and safety training).


* Review Certified Payroll from Subcontractors, manage late certified payroll and resolve delinquent or missing items directly with Subcontractors.


* Certify and Submit Atkinson certified payroll to the Owner and DIR. Submit and track additional paperwork as required (union status letters, tax withholdings, fringe benefit statements etc).


* Process Purchase Orders and pay project invoices within 30 days of receipt - 3-way match, batching and coding. Statement reconciliation. New vendor setup.


* Assist with monthly pay application (invoice to Owner, Subcontractor payments, lien waiver collection and tracking).


* Create, update and maintain various reports and tracking spreadsheets


* Document Control (Scanning/Uploading documents)


* Create billing packages with backup for change order work for reimbursement by Owner


* Insurance certificate tracking


* Small Business Tracking


* Job site Equipment and Inventory control


* General office management


* Relationship management with Suppliers, Subcontractors and Clients.


* Maintain and order office supplies


* Other duties as assigned



Qualifications

* College Degree is preferred.


* 1-3 Years of administration/accounting experience. Experience working on large scale construction projects in a similar role is a plus.


* Demonstrated experience in billing, document control, and purchasing


* Commitment to maintaining data accuracy and timeliness in processing and delivery. Attention to detail is a must.


* Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately


* Proficient in Microsoft Office, specifically MS Excel and MS Word.


* Experience in Textura, SAP, LCP Tracker or Coupa a plus.


* Able to work well with others, take direction, and work independently.


* Must be willing to travel to Southern California for trainings and meetings.



Atkinson offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefit package that includes health benefits (medical and dental plans), paid time off (vacation, sick and holiday), financial benefits (retirement plan with both match and annual company contribution, life insurance, short and long term disability, and commuter benefits). Additional benefits include fitness reimbursement, healthcare and dependent care pre-tax spending plans, tuition reimbursement, back-up daycare and family support benefits, EAP, work life assistance and a holiday contribution program. Base salaries will be determined by factors such as geographic location, education, skills, experience, and market considerations. For this role the base salary range is $15.50 - $70.00 an hour .

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