Principal Secretary

1 month ago

Manchester, United States Northeastern York School District Full time
Position Type:
Secretarial/Clerical

Date Posted:
4/17/2024

Location:
York Haven Elementary

Closing Date:
05/03/2024
Salary Range: $16.67-$21.26/ hour, contingent upon related experience

Provide clerical support to the Elementary Principal in a manner that is professional, diplomatic, and complies with confidentiality requirements.

Maintain communication with the Principal, staff, students, parents, and community. Ensure the smooth operation and organization of the office and materials.
Perform clerical duties such as answering the phone; opening and distributing mail; greeting visitors and issuing passes; typing correspondences, meeting agendas, report cards, and memos; filing; faxing; copying; etc. Maintain a calendar for the Principal, scheduling appointments/interviews as needed. Maintain confidential student attendance records, account for all absences, and prepare and submit attendance reports and offense letters for illegal absences. Maintain confidential staff attendance records, collecting and checking time cards for accuracy and submitting to central office. Operate and oversee numerous office machines, assisting staff with malfunctions such as paper jams and ensuring an ample supply of paper is available for use. Oversee the receiving of office supplies and maintain an accurate inventory; distribute supplies to appropriate areas of the building. Oversee the enrollment/registration of new students and withdrawal of students going to a new district, establishing a cumulative file, maintaining files, requesting records, and copying files. Oversee the copying of progress reports and reports cards for all students. Assist with the preparation of class rosters and schedule parent-teacher conferences for staff.

Ensure availability of substitutes for personal and conference days. Maintain all accounting records and financial statements for student activities, which includes reconciliation of bank statements and depositing all monies.

Qualifications:
High School Diploma or equivalent, required
Two (2) years experience as a secretary, preferrably in an educational setting

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