Accounting Technician

3 weeks ago

Redondo Beach, United States California Department of Education Full time

REDONDO BEACH UNIFIED SCHOOL DISTRIC

CLASS TITLE: ACCOUNTING TECHNICIAN

BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a variety of clerical accounting duties in support of assigned accounts and functions; process, monitor and record related transactions; prepare and maintain accurate financial and statistical records and reports.

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:

Perform a variety of clerical accounting duties in support of assigned accounts and functions such as accounts payable and accounts receivable; process and assure accuracy and completeness of various financial forms and documents.

Calculate, assemble, match, sort, tabulate, code, review and post a variety of financial and statistical data including income and expenditures; review, adjust and verify journal entries; balance, verify and adjust accounts; review data for accuracy and completeness; make corrections as needed.

Research, compile, prepare and revise accounting data; prepare and maintain a variety of auditable financial and statistical records and reports related to accounts, funds, balances, transactions, income, expenditures and assigned activities; establish and maintain filing systems.

Input and update a variety of accounting data in an assigned computer system; maintain automated financial records and files; initiate queries, develop spreadsheets and generate a variety of computerized lists and reports; verify accuracy of input and output data.

Receive, prepare, process, sort, code and file purchase orders and invoices as assigned; prepare invoices and bills for payment; verify accuracy of invoices and match with purchase orders and other appropriate documents; assure proper coding and fund availability; issue and distribute payments.

Process accounts receivable as assigned; receive, process and verify incoming monies; issue receipts; check money totals against receipts and invoices to assure accuracy; prepare, calculate, balance and reconcile deposits and related paperwork; collect, process and account for various fees.

Prepare, process and verify a variety of financial transactions such as requisitions, reimbursements, revolving cash payments, voluntary deductions, conference requests, warrants and tax payments; calculate and assure accuracy of outgoing payments; follow up on payments as needed.

Serve as an informational resource to staff and various outside agencies concerning accounting and other assigned functions and activities; respond to inquiries and provide information concerning related accounts, transactions, practices, policies and procedures.

Perform various clerical support duties as assigned; initiate, screen and route telephone calls, greet and assist visitors; compose, distribute and respond to a variety of correspondence; duplicate and distribute materials; obtain signatures for accounting transactions as needed.

Prepare and process payroll to assure employees are paid in an accurate and timely manner as required; process, input and assure accuracy of time sheets.

Communicate with District personnel and various outside agencies to exchange information and resolve issues or concerns; maintain contact with vendors to resolve discrepancies related to invoices and payments as assigned.

Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.

Compare and reconcile various financial statements, journals, ledgers, records, reports and documents to assure accurate fund accounting; identify, research and investigate errors and discrepancies.

Compile, prepare and submit State-mandated student attendance reports as assigned.

Assist with year-end closing activities as required.

OTHER DUTIES:

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Methods, procedures and terminology used in clerical accounting work.

Financial and statistical record-keeping techniques.

Modern office practices, procedures and equipment.

Use and processing of invoices, purchase orders and related documents.

Data control procedures and data entry operations.

Operation of a computer and assigned software.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Telephone techniques and etiquette.

Arithmetic computations.

ABILITY TO:

Perform a variety of clerical accounting duties in support of assigned accounts and functions.

Receive, review, verify and process invoices, purchase orders and other documents.

Maintain accurate financial and statistical records.

Process and record accounting transactions accurately.

Assemble, organize and prepare data for records and reports.

Verify, balance and adjust accounts.

Compare numbers and detect errors efficiently.

Establish and maintain cooperative and effective working relationships with others.

Type or input data at an acceptable rate of speed.

Communicate effectively both orally and in writing.

Meet schedules and time lines.

Make arithmetic computations with speed and accuracy.

Operate standard office equipment including a computer and assigned software.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school and two years clerical accounting experience.

WORKING CONDITIONS:

ENVIRONMENT:

Office environment.

Constant interruptions.

PHYSICAL DEMANDS:

Hearing and speaking to exchange information.

Dexterity of hands and fingers to operate a computer keyboard.

Seeing to read a variety of materials.

Sitting for extended periods of time.

Bending at the waist, kneeling or crouching to file and retrieve materials.

Reaching overhead, above the shoulders and horizontally.

Requirements / Qualifications

Requirements / Qualifications

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