Secretary to Associate Principal

1 month ago

Minnetonka, United States Minnesota Service Cooperatives Full time
Position Type:
Secretarial/Clerical/Secretary/Clerical

Date Posted:
11/20/2023

Location:
Hopkins High School

Date Available:
ASAP

Closing Date:
Until Filled

District:
Hopkins Public School District

Payrate:
$17.50 per hour or above depending on qualifications

Schedule:
8 hours/day, 40hours/week, 216 days/year

Job Summary:
  • Performs administrative assistance for a school and the assigned work group; works independently, and makes appropriate decisions based on experience; performs work within scope of authority and training; duties may vary according to job assignment.
  • Oversees administrative workflow; applies specific knowledge of policies and procedures in order to organize and coordinate work.
  • Provides administrative assistance to work group; maintains calendars and schedules, and coordinates meetings and travel arrangements.
  • Exercises initiative in performing administrative duties and resolving problems; tracks assigned issues and effectively communicates operational information.
  • Composes correspondence, technical documents and other communications on a variety of subjects requiring knowledge of the operations of the work group; edits and processes memoranda, reports, technical documents and other communications.
  • Maintains school files and library; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; develops management reports.
  • Maintains personnel and administrative files; oversees budget and expenditures; processes invoices, purchase requests, contracts, expense reimbursements, special requests, leave requests and payroll; researches files and computer databases.
  • Provides information and assistance to staff, visitors and others having business with the work group; resolves problems and customer service inquiries within scope of authority; explains rules, regulations, policies and procedures; screens and routes calls to appropriate individuals, takes and delivers messages.
  • Completes and coordinates special projects, program assignments, and research functions.
  • Orders supplies and equipment; tracks maintenance and purchasing issues.
  • Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
  • Provides front desk coverage as needed.
Qualifications:
  • A background of increasingly responsible secretarial experience totaling three or more years. Experience with computers and assorted software (word processing, database and spreadsheet). Must have excellent human relation skills; effectiveness at maintaining confidentiality of information; effectiveness in working with diverse communities of parents, students, and staff. Previous customer service experience preferred.

Application Procedure:
Apply online.

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