Human Resource Administrator

4 weeks ago

Honesdale, United States Top Notch Distributors, Inc. Full time
Top Notch Distributors Job Description Last Reviewed:

Thursday, February 29, 2024

Title: Human Resources Administrator

Department: Human Resources

Pay Status: Non-Exempt

Reports To: Director of Human Resources

JOB SUMMARY

The Human Resources Administrator will support the Human Resources Department with all facets of HR including, but not limited to administrative duties, filing, benefits, administering FMLA, training and development, applicant tracking, and onboarding. This individual will act as the face of the department and provide support for the human resources department.

OUR VALUES ARE KEY
  • Integrity is key - We are reliable with our words, responsible for our actions and lead with humanity.
  • Team, Team, Team - Create a safe, supportive and respectful team atmosphere that generates collaboration, transparency and opportunity for all.
  • Customer Connection - We take pride in being the most knowledgeable in the industry. We strive to deliver dependable and trustworthy results in every aspect of the customer experience.
  • Take The Long View - As individuals and a team we make strategic choices that support the long-term health of our company, our families and our community.
  • Celebrate The Day - We celebrate the wins each day. We acknowledge each other's successes.

ESSENTIAL FUNCTIONS
  • Strong problem solving skills and the ability to make sound decisions
  • Strong ability to interpret and process data
  • Strong process improvement skills.
  • Strong written, verbal, and interpersonal skills.
  • Ability to sit for long periods of time.
  • Frequently required to sit, bend and reach
  • Frequently required to type, process information and use fine finger manipulation
  • Frequently required to use hands to finger, handle or feel, reach with hands and arms and talk or hear
  • Specific vision abilities required for this job include close vision, color vision and the ability to adjust and focus
  • Occasionally required to stand, walk, stoop, kneel or crouch

JOB FUNCTIONS
  • Interviews applicants, make job offers and conduct onboarding for new employees.
  • Responsible for the new hire process including, offer letter, pre-employment testing, new hire onboarding, employee file maintenance, etc.
  • Maintain employee electronic records and ensure data is up to date in the HRIS.
  • Maintains and processes all unemployment notices and potential charges in a timely manner including employment verification requests.
  • Reports, monitors, and follows up on all workers' compensation case claims, coordinating disability payments and coding time appropriately in HRIS.
  • Complete annual OSHA 300 and maintain accident log in HRIS system.
  • Administer and track short-term and long-term disability programs.
  • Administer FMLA. Coordinate with payroll and third parties regarding leaves of absence.
  • Create benefit payment schedules for employees who are on FMLA and follow up with Finance and employee.
  • Assist with the annual performance review process and tracking.
  • Completes, verifies, maintains organizational I-9 process and trains remote managers regarding I-9 form completion.
  • Prepares and maintains employee files, both hard copy and electronically.
  • Assisting with the day-to-day efficient operation of the HR office.
  • Assign LMS and training modules to employees.
  • Assist in training classes, preparing for classes, and signing employees up for classes.
  • Plan employee functions, events, and engagements, including but not limited to retirement, holiday and other gatherings.
  • Perform other duties as assigned.

Requirements

JOB REQUIREMENTS
  • Must be proficient in MS Office including Word, Excel, PowerPoint, and Outlook.
  • Must have the ability to treat all information as confidential and demonstrate a high level of ethics, trust, and professionalism.
  • Excellent time management skills, including the ability to organize, prioritize and balance multiple projects concurrently, effectively and efficiently.
  • Exceptional interpersonal and communication skills. Must have the capability of communicating and relating to all levels of the organization.
  • Excellent organizational skills.
  • Must be able to identify and resolve problems in a timely manner.
  • Must be able to gather and analyze information skillfully.
  • Commitment to safety and a safety plan.
  • Must adhere to all safety and housekeeping policies and guidelines.

EDUCATION
  • Associate's degree or HR Certification a plus.
  • General knowledge of the laws, regulations, policies, procedures, and practical applications governing the HR functions.

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