Elementary Secretary

We are seeking a part time secretary at Crim Elementary School for the 2024-2025 School Year

This position works 3.5 hours a day Monday - Friday.

Paid sick leave (15 days per year) and personal leave (3 days per year).

This position is 212 day/year contract.

JOB OBJECTIVE:

Performs secretarial, receptionist, and office management functions.

QUALIFICATIONS INCLUDE BUT NOT LIMITED TO:

* High school diploma or GED. Post-secondary training is desirable.
* Documented evidence of a clear criminal record.
* Congenial telephone etiquette and experience operating a multi-line system.
* Proficient in office protocol and the use of business equipment.
* Proficient in the use of office and management information software.
* Proficient in data entry, spelling, proofreading, and the correct use of grammar.
* Bookkeeping skills and the ability to apply advanced mathematical concepts.
* Multitasking ability and strong interpersonal skills.


* Basic first aide skills.



RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:

* Performs secretarial and administrative support functions. Organizes and maintains a functional filing system that ensures the safe retention of office records. Keeps materials properly filed to maintain an orderly office.
* Upholds board policies and follows administrative procedures.
* Promotes a favorable image of the school district.


* Acknowledges visitors. Determines the reason for their visit. Answers questions. Verifies appointments. Directs visitors to the appropriate person or office.
* Answers the telephone. Learns the names of key district staff. Monitors the sign-in/out register. Directs calls based on the nature of the inquiry. Takes messages.


* Maintains an office calendar. Schedules appointments as directed.


* Respects personal privacy. Maintains the confidentiality of privileged information.
* Processes incoming, outgoing, interoffice mail and faxes. Updates names on staff mailboxes. Helps prepare special mailings.
* Processes interim reports, report cards, and supplemental information.
* Enters and maintains comprehensive information management (CIMS) and educational management information (EMIS) data as directed.
* Receives, sorts, and counts money collected in the building as directed. Prepares records suitable for audits. Prepares and makes bank deposits.
* Authenticates parent calls and notes. Verifies student requests to be dismissed during school hours. Processes late arrivals and students returning to the building.
* Supervise the secure and proper storage, recording, and dispensations of student medications.


* Renders basic first aid and administers student prescriptions and/or over-the-counter drugs as directed by board policy.


* Helps coordinate school programs (e.g., student orientation, open houses, parent conferences, recognition activities, staff in-service programs, etc.).


* Schedules building rentals.


* Performs other specific job-related duties as directed.



DEADLINE: Open until filled.

FULL JOB DESCRIPTION AVAILABLE UPON REQUEST