Program Coordinator- Department of Neurology- Days

3 weeks ago

Richmond, United States VCU Health Full time
The Program Coordinator provide administrative and secretarial support based on applicable policies, rules and procedures.

The Program Coordinator will support to 2-3 divisions within the Department of Neurology, including clinical, administrative, fiscal, research, and academic duties. Under the direction of the Division Supervisor and/or Neurology Leadership, responsibilities include but are not limited to :
• Oversight and management of administrative calendars for division faculty and APPs
oScheduling, attending, and taking minutes for meetings
oSubmitting faculty and APP leave requests
• Collating and processing reimbursements (eg travel, recruitment)
• Drafting faculty recruitment itineraries, and hosting on-site and virtual recruitment visits
• Submitting requests to revise leadership-approved Neurology clinical schedules
• Purchasing Division office supplies
• Department and Division project assistance

This position requires a high degree of professionalism and diplomacy as the initial administrative contact for the divisions, as well as flexibility to pivot due to a high paced work environment with competing priorities. Initiative, accountability, collaboration, and dependability are essential to the success of this position.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED:
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring

Experience PREFERRED:
Five (5) years of previous secretarial/administrative work experience in an office setting
Previous experience in an academic health care setting

Education/training REQUIRED:
High School Diploma or equivalent

Education/training PREFERRED:
Associate Degree in Business, Accounting, or related field from an accredited program

Independent action(s) required:
Project management and communication with a variety of individuals/entities and decision making.

Supervisory responsibilities (if applicable): N/A

Additional position requirements: N/A

Age Specific groups served: All

Physical Requirements (includes use of assistance devices as appropriate):
Activities: Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive),
Other: high volume computer, telephone, and paperwork
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent, change

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

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