Admin Assistant Sr Healthcare-Float

4 weeks ago

Ann Arbor, United States University Of Michigan (The Regents @ Ann Arbor) Full time

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

* Excellent medical, dental and vision coverage effective on your very first day
* 2:1 Match on retirement savings

Responsibilities*

This is a float position that plays a critical role in providing high quality administrative support to the Clinical Nurse Director, Clinical Nurse Supervisor, Clinical Nurse Specialist and staff, covering vacation/FMLA leaves within the Nursing Surgical Admin units, as well as performing routine administrative activities. This person performs advanced, diversified and confidential secretarial and administrative duties requiring broad comprehensive experience, skill and knowledge of organizations policies and practices. Prepares and submits monthly and biweekly payroll generated from One Staff data. Has payroll reviewed and signed by Clinical Nursing Director of unit, in time to meet payroll deadline. Reviews Gross Pay Register (GPR's) and seeks adjustments when necessary. Follows up with staff involved, collects productivity, payroll, and attendance data. Approves changes in staffing/scheduling of staff. Prepares and submits travel, hosting and tuition support requests. Completes projects and other duties as assigned by Clinical Nurse Director.

Required Qualifications*

* Minimum of 5 years relevant business office experience in an administrative capacity is required.
* Must be detail oriented and organized with demonstrated ability to prioritize and multi-task.
* Demonstrated success with managing complex and long term projects.
* Strong administrative assistant skills and be proficient in advanced Microsoft Word, Excel and Power Point.
* Must have the ability to compose and produce professional correspondence.
* Candidate must be able to schedule appointments using standard e-mail software.
* Previous experience in payroll and HR support.
* Must demonstrate excellent verbal and written communication skills.
* Must be able to exercise considerable discretion and independent judgment.
* Capable of analyzing complex information requests and determining complex trends.
* Demonstrated customer-focused interpersonal skills.
* Ability to perform at a high level within a team setting with a strong willingness to support co-workers and staff.
* Demonstrated positive work ethic and strong sense of teamwork/problem solving with co-workers.
* An Associate Degree or equivalent combination of education and experience is necessary.

Under FLSA, incumbents in this position are nonexempt.

Desired Qualifications*

* Considerable experience in performing responsible administrative assistant duties or an equivalent combination of education and experience.
* Experience with M-Pathways, One-Staff and Finance BI.
* Web skills, bookkeeping, accounting, or financial experience.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

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