Centralized Scheduler

3 weeks ago

Virginia Beach, United States EHG Full time
EHG -

Eastern Health Group is a family of skilled nursing facilities and rehabilitation centers. We are resident-centered and quality-focused Our workplace culture is all about uplifting people. If you are looking for a healthcare organization where you can bring your best "you" to work, where you can make a difference, and where you can team-up with like-minded co-workers, then we are also looking for you. Join us 

While working here, you will enjoy:

  • Employee Engagement Activities
  • Positive work environment
  • Excellent Training
  • Competitive Pay and Benefits

 

Summary:

highly organized and detail-oriented Centralized Scheduler to oversee the nursing scheduling for three facilities. As a Centralized Scheduler, you will work closely with the nursing management team to schedule in-house and agency staff while maintaining proper hours per patient day (HPPD). You will also be responsible for recruitment efforts, submitting timely reports, visiting facilities to interact with staff and meet all new hires, and overseeing different scheduling apps.

Environment:

Work will be performed primarily indoors at one of our long-term healthcare facilities.

 

Essential Duties & Responsibilities:

  • Develop and manage a centralized scheduling system for nursing staff across three facilities.
  • Coordinate with the nursing management team to ensure proper staffing levels are maintained while adhering to HPPD standards.
  • Work closely with facility teams to schedule in-house and agency staff and communicate any changes.
  • Assist with recruitment efforts by posting job openings, screening resumes, and scheduling interviews.
  • Submit timely reports on scheduling metrics and provide regular updates to the nursing management team.
  • Visit facilities regularly to interact with staff and meet all new hires.
  • Oversee different scheduling apps and ensure all scheduling data is accurately entered and maintained.
  • Monitor and track scheduling metrics and provide regular reports on performance and compliance.
  • Troubleshoot scheduling issues and provide solutions to optimize efficiency.
  • Ensure that all scheduling-related policies and procedures are adhered to.
  • Maintain accurate and up-to-date records of all scheduled activities.
  • Filling out on call log 4p-12a M-F and weekends

 

Job Requirements:

  • High school diploma or GED required or equivalent related work experience.
  • Must have a current/active CPR certification.
  • Effective verbal and written English communication skills.
  • Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.
  • Highest level of professionalism with the ability to maintain confidentiality.
  • Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
  • Customer service oriented with the ability to work well under pressure.
  • Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.
  • Strong analytical and problem solving skills.
  • Ability to work with minimal supervision, take initiative and make independent decisions.
  • Ability to deal with new tasks without the benefit of written procedures.
  • Approachable, flexible and adaptable to change.
  • Function independently, and have flexibility, personal integrity, and the ability to work effectively with employees and vendors.
Physical and Sensory Requirements:
  • Proven experience as a Centralized Scheduler or similar role in a healthcare setting.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Ability to work well under pressure and manage multiple tasks simultaneously.
  • Familiarity with scheduling software and tools.
  • Strong analytical and problem-solving skills.
  • Ability to maintain confidentiality and exercise discretion.

 

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