Accounts Payable Associate

2 weeks ago

Princeton, United States NA Full time
Job Description
A non-profit in the Princeton area is looking for an Accounts Payable Associate.

B. Status: Full Time - Non-Exempt
C. Purpose: Provides financial, administrative, and clerical support by ensuring that all accounting functions related to accounts payable such as invoice and reimbursement verification and processing, journal entries, wire transfers, and reconciliations, in accordance with established policies and procedures, are completed in an efficient, timely and accurate manner.
D. Supervision: Accounts Payable Manager
E. Responsibilities:
• Verify vendor information, general ledger account, match purchase orders, and project codes as needed. Confirm back up documentation matches invoices and enter invoices manually into ERP. Update any address changes in ERP.
• Verify expense reimbursements, vendor information, general ledger account and back up documentation to match expense reimbursement form and enter manually into ERP. Update any address changes in ERP.
• Invoices and Reimbursements processed weekly, with verification of data entry using system generated reports to balances.
• Responsible for inquiries for payment verification, disputes, discrepancies, and credit memos. Follow up with vendors and employees to resolve questions, disputes, and additional required information.
• Recording journal entries for various monthly invoices and prepaid expenses.
• Monthly review of vendor information, W9, FEIN or SS#, addresses, new vendors and updating data base, and vendor onboarding.
• Maintain accounting ledgers by verifying and posting account transactions in conjunction with weekly check/e-pay runs. Verifying e-pay transaction file with bank each week.
• Verify vendor accounts by reconciling monthly statements such as outstanding checks, past due invoices.
• Provide accurate and effective document preparation and records management relative to the Accounts Payable (A/P) function in accordance with records retention policies and procedures.
• Protect organization's value by keeping information confidential.
• Update job knowledge by participating in educational and training opportunities.
• Prepare special reports using ERP or Infomaker for various departments as assigned.
• Maintain void check log.
• Balance accounts payable subsidiary ledger to general ledger balance.
• Compile and verify year end vendor data 1099 Miscellaneous and 1099 NEC. Prepare and print forms, create file for IRS.
• Prepare various account analysis for year-end audit.
• Prepare real estate tax analyses.
• Prepare and monitor student prizes and awards.
F: Qualifications:
• Bachelors Degree preferred; must be Proficient in Microsoft Office. Experience with Jenzabar J1 (ERP) a plus.
• Possess excellent written and verbal communication skills to communicate with the community and third parties in a professional manner.
• Excellent attention to detail while adhering to Business Office policies.
• Ability to work effectively individually as well as in a team environment.

Job Type: Full-time
Benefits:
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance
Experience level:
  • 3 years
Schedule:
  • Monday to Friday
Ability to Relocate:
  • Princeton, NJ 08540: Relocate before starting work (Required)
Work Location: In person

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