Sr Admin Asst School of Public Health
2 months ago
Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Reporting directly to the Manager of Administrative Services at YSPH and working in a team environment, the Sr. Administrative Assistant provides high quality administrative assistance including managing the complex calendars of various YSPH Faculty, providing classroom/teaching support, coordinating all phases of visitors and interns, proofreading papers and PowerPoint presentations, and SciQuest ordering for the department and research labs. This position also coordinates all special functions for the department (e.g., seminars, faculty searches, special presentations) by planning and organizing to ensure all details are handled in advance, and orchestrating events so that functions run smoothly. This position is responsible for making travel arrangements as needed, clearly communicating the details of the travel plans, and following up to make sure reimbursements are accurate and timely.
This position is also responsible for transactional work including, but not limited to: processing high volume of P-Card charges and out of pocket reimbursements, requesting Spend Authorizations (Travel and Study Participant Advances), setting up purchase orders (PO-s), submitting Supplier Invoice Requests (check requests) and payment of Non-PO Invoices (OK to Pays). Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. Formats, keyboards, proofreads, and edits correspondence, reports, manuscripts and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education, Experience and Skills:
Familiarity with Yale systems including Workday, SciQuest, Egencia and e-Ship Global. Experience with Canvas would be a plus.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
We have other current jobs related to this field that you can find below
-
Public Health Nurse
1 month ago
New Haven, United States City of New Haven Full timeIntroduction Are you a compassionate and dedicated nursing professional looking to make a significant impact on the health and well-being of the community? The Department of Health, City of New Haven, invites you to join our team as a Public Health Nurse. In this vital role, you will have the opportunity to provide essential nursing care and expertise to...
-
New York, United States City of New York Full timeCompany DescriptionJob Description *** AMENDED DUTY ADDED 11/4/2022 The Bureau of Public Health Clinics (BPHC) has the mission of improving the sexual heath of all New Yorkers. To achieve this the Bureau provides direct clinic services to people seeking sexual health care and services for their sex partners. The BPHC operates 8 sexual health clinics...
-
New York City, United States Fusco Personnel Inc. Full timeAsst. Project Mgr. or Project Mgr. or Sr. Project Mgr., StrategyAlbany, New York CityFusco Personnel is actively recruiting for an Asst. Project Mgr. or Project Mgr. or Sr. Project Mgr., Strategy, to join our client in leading the nation in the fight on global climate change and the transition to a clean-energy powered economy. This is a FT Direct Hire...
-
Sr. Admin. Assistant, Office of Global Health
2 months ago
New Haven, United States Yale University Full timePosition Focus: This position provides a high-level of administrative support for the Yale School of Medicine Office of Global Health Education, OGHE Director and OGHE Associate Dean. Using independent judgement to assess, prioritize and organize daily operations. Manage internal and external communications, event coordination and high-level of...
-
New York, United States City of New York Full timeJob DescriptionEstablished in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless...
-
New York, United States City of New York Full timeJob Description*** OPEN TO APPLICANTS WHO ARE PERMANENT IN THE CIVIL SERVICE TITLE OF PUBLIC HEALTH NURSE ***The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health,...
-
New York, United States City of New York Full timeCompany DescriptionJob Description *** OPEN TO APPLICANTS WHO ARE PERMANENT IN THE CIVIL SERVICE TITLE OF PUBLIC HEALTH NURSE *** The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and...
-
New York, United States City of New York Full timeCompany DescriptionJob Description *** OPEN TO APPLICANTS WHO ARE PERMANENT IN THE CIVIL SERVICE TITLE OF PUBLIC HEALTH NURSE Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New...
-
New York, United States City of New York Full timeCompany DescriptionJob Description Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health...
-
Public Health Nurse II, Bureau of School Health
2 months ago
New York, United States City of New York Full timeJob DescriptionJob DescriptionJob DescriptionEstablished in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their...
-
New York, United States City of New York Full timeJob Description *** OPEN TO APPLICANTS WHO ARE PERMANENT IN THE CIVIL SERVICE TITLE OF PUBLIC HEALTH NURSE *** The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional...
-
New York, United States City of New York Full timeJob Description Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential,...
-
Public Health Assistant
2 months ago
New York, United States City of New York Full timeCompany DescriptionJob Description Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. We strive to protect and promote the health of all New Yorkers. Our core values are science, equity and compassion, with a vision to be a city where all New...
-
EVS Asst PRN
2 months ago
New Port Richey, United States HCA Florida Trinity Hospital Full timeDescription Introduction Do you have the PRN career opportunities as a(an) EVS Asst PRN you want with your current employer? We have an exciting opportunity for you to join HCA Florida Trinity Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare. Benefits HCA Florida Trinity Hospital, offers a total rewards package...
-
Public Health Adviser I
2 months ago
New York, United States City of New York Full timeJob DescriptionJob DescriptionJob Description*** Public Health Adviser (Part-Time) 35 Hours/Week Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a...
-
Junior Public Health Nurse
1 month ago
New York, United States City of New York Full timeCompany DescriptionJob Description Part-time (35 Hours/Week) -80 - positions Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all...
-
Junior Public Health Nurse
1 month ago
New York, United States City of New York Full timeJob Description Part-time (35 Hours/Week) -80 - positions Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can...
-
Public Health Advisor I
2 months ago
New York, United States City of New York Full timeJob Description Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential,...
-
Public Health Nurse II, Bureau of School Health
4 weeks ago
New York, United States UPS Full time, Job DescriptionEstablished in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential,...
-
Public Health Advisor I
2 months ago
New York, United States City of New York Full timeCompany DescriptionJob Description Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health...
