SIAs Assistant Director-program Operations

4 weeks ago

Seattle, United States University of Washington Full time

The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.

Reporting to the Director of Academic and Finance Operations of the School of Interdisciplinary Arts and Sciences (SIAS), the Assistant Director of Program Operations serves as a member of the SIAS Manager's Team and fulfills a critical role overseeing administration and operations including budgeting, grant, and research support.

This position will regularly exercise independent judgment and decision-making skills to find solutions to complex academic support problems consistent with the goals and needs of the school. This position will take initiative and maintain ownership of responsibilities, using prioritization and critical thinking skills to determine appropriate solutions.

SIAS is made up of 5 divisions and currently has almost 200 faculty and 30 staff and student employees, serving approximately 1200 students. The five Divisions of the School are Culture, Arts, & Communication (CAC); Politics Philosophy & Public Affairs (PPPA); Sciences and Mathematics (SAM); Social, Behavioral, and Human Studies (SBHS); and Social & Historical Studies (SHS).

DUTIES & RESPONSIBILITIES

Budget administration 40%

Create and oversee budget operations including Scholarship administration and internal mini grants or scholarship and teaching funds

* Generate and supervise updating tracking sheets
* Generate and supervise a system for tracking UCar and Motorpool
* Purchasing, supervising and approving transactions, processing reimbursements, and reconciliation. (May include requisition of complex equipment purchases or technology.)

Provide regular reports to the Director of Academic and Finance Operations

Provide reports to fiscal team including tracking of weekly pending transactions and to-do items in UW's financial systems

Assist in oversight of contracted services agreements and vendor information particularly for instrumentation

Ensure all staff are tracking and maintaining cost center spreadsheets

Reconciliation of staff and faculty Procards

Administrative 20%

Lead the processing of student and temporary staff hires in WorkDay. Direct and advise staff on the updated processing.

* Develop and maintain tracking of budgets associated with student and temporary staff

Develop and maintain operational policies and procedures

Actively liaise with leadership and staff to ensure clear communications, timelines, and deliverables.

Management and Supervision 20%

Direct support staff serving in the roles of finance and division Support. Ensure best experience for all who interact with support staff.

Supervise and develop staff teams responsible primarily for finance and Division support and operational needs, including hiring and supervision, assigning and reviewing work, coaching, professional development, acting on leave requests and time sheets, and conducting performance evaluations.

Work with other SIAS Staff leaders in developing and implementing shared objectives and service standards.

Collaborate with SIAS leadership to identify, prioritize, and develop policies and procedures for operations, promoting efficiency and consistency in day-to-day practices.

Participate in task forces and committees with others across the UW Tacoma campus, contributing expertise and aligning SIAS processes with institutional requirements.

Research and Grant support 20%

Support the research needs of the School as directed by the Director of Academic and Finance Operations in conjunction with the Offices of Research and Finance and Administration.

Utilize expertise to contribute to the development of research initiatives.

In conjunction with the Office of Research, write grants (internal & external) to support the mission of the School.

Review of grant applications of School Principal Investigators.

Minimum Requirements

Bachelor's degree in Business Administration or related field

Four years of increasingly responsible experience in program administration to include experience with finance and supervision of staff.

Additional

Highly organized and able to work under pressure.

Ability to work independently with a high degree of reliability, productivity, and efficiency.

Has exceptional interpersonal and team communication skills to succeed in a highly collaborative work environment; excellent written and oral communication skills.

Proven ability to handle executive-level confidential information with a high degree of tact, discretion, and diplomacy.

Exemplary customer service skills.

Experience working with executive and senior level Deans/Directors.

Experienced in Microsoft Office Suite including Word, Excel, Access, and SharePoint.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Director of Operations

    5 days ago

    Seattle, United States The Ladders Full time

    Position Summary The Director of Operation is a self-motivated and results-driven Director who will implement and manage the organization's business activity. Responsible for planning, coordinating, directing, and managing the weekly and month to date activities. The Director will assist the Coordinator(s) by directly managing efficiency and general...

  • neuroanesthesia Program Operations Specialist

    4 weeks ago

    Seattle, United States University of Washington Full time

    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique...

  • neuroanesthesia Program Operations Specialist

    1 week ago

    Seattle, United States University of Washington Full time

    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique...

  • Director of Operations

    2 weeks ago

    Seattle, United States AIA Seattle Full time

    Wittman Estes is looking for a full-time Director of Operations to work closely with our Principals to drive the operational and strategic growth of our award-winning firm. The Director of Operations is responsible for managing and overseeing studio operations by implementing efficient, positive, and proactive systems and workflow solutions for the team and...

  • Director of Operations

    2 weeks ago

    Seattle, United States AIA Seattle Full time

    Wittman Estes is looking for a full-time Director of Operations to work closely with our Principals to drive the operational and strategic growth of our award-winning firm. The Director of Operations is responsible for managing and overseeing studio operations by implementing efficient, positive, and proactive systems and workflow solutions for the team and...

  • Maintenance Director

    2 weeks ago

    Seattle, United States SW Seattle Operations LLC Full time

    Job DescriptionJob DescriptionMaintenance DirectorStatus: Full-TimeWage: $30 - $35/hour - depending on experienceLocation: Avamere Rehabilitation of Park West - 1703 California Ave SW, Seattle, WA 98116Employee Perks: Tuition assistanceMentorship opportunities & Career developmentEmployee assistance program featuring counseling services, financial coaching,...

  • Maintenance Director

    1 week ago

    Seattle, United States SW Seattle Operations LLC Full time

    Job DescriptionJob DescriptionMaintenance DirectorStatus: Full-TimeWage: $30 - $35/hour - depending on experienceLocation: Avamere Rehabilitation of Park West - 1703 California Ave SW, Seattle, WA 98116Employee Perks: Tuition assistanceMentorship opportunities & Career developmentEmployee assistance program featuring counseling services, financial coaching,...

  • Senior Director of Clinical Programs

    4 weeks ago

    Seattle, United States Downtown Emergency Service Center Full time

    Job DescriptionJob DescriptionDescription:Shift: Office DayDays Off: Saturday and SundayInsurance Benefits: Dental, Life, Long-term Disability, Medical (no premiums/payroll deductions for employee coverage)Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement PlanTo...

  • Senior Director of Clinical Programs

    1 week ago

    Seattle, United States Downtown Emergency Service Center Full time

    Job DescriptionJob DescriptionDescription:Shift: Office DayDays Off: Saturday and SundayInsurance Benefits: Dental, Life, Long-term Disability, Medical (no premiums/payroll deductions for employee coverage)Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement PlanTo...

  • assistant director for outreach

    2 months ago

    Seattle, Washington, United States University of Washington Full time

    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique...

  • Certified Nursing Assistant

    4 weeks ago

    Seattle, United States Shoreline Operations LLC Full time

    Job DescriptionJob DescriptionCertified Nursing Assistant (CNA/NAC)Status: FULL-TIME, PART-TIME, PRNShift: PRN: Day, Evening and NOC availableWage: $22 - $28/hour - DOELocation: Avamere Rehabilitation of Shoreline - 1250 NE 145th St, Shoreline, WA 98155Avamere Rehab of Shoreline is lead by a talented and dedicated group to healthcare professionals that...

  • Certified Nursing Assistant

    1 week ago

    Seattle, United States Shoreline Operations LLC Full time

    Job DescriptionJob DescriptionCertified Nursing Assistant (CNA/NAC)Status: FULL-TIME, PART-TIME, PRNShift: PRN: Day, Evening and NOC availableWage: $22 - $28/hour - DOELocation: Avamere Rehabilitation of Shoreline - 1250 NE 145th St, Shoreline, WA 98155Avamere Rehab of Shoreline is lead by a talented and dedicated group to healthcare professionals that...

  • Diabetes Medical Program Director

    3 weeks ago

    Seattle, United States Washington Permanente Medical Group Full time

    Diabetes Medical Program Director & Diabetologist Job Category: Admin Physician-D Requisition Number: DIABE002930 General Summary The Medical Program Director for Diabetes and the Endocrinology Clinical Lead will be a BC/BE Internist, Family Physician or Endocrinologist.  This role is accountable for delivering the KP Promise to every member, every...

  • Diabetes Medical Program Director

    5 days ago

    Seattle, United States Washington Permanente Medical Group Full time

    Diabetes Medical Program Director & Diabetologist Job Category: Admin Physician-D Requisition Number: DIABE002930 General Summary The Medical Program Director for Diabetes and the Endocrinology Clinical Lead will be a BC/BE Internist, Family Physician or Endocrinologist.  This role is accountable for delivering the KP Promise to every member, every...

  • Regional Director, Client Operations

    2 months ago

    Seattle, United States Metro One LPSG Full time

    Metro One LPSG is the U.S. leader in providing dedicated security and loss prevention services to national clients. We are a rapidly growing organization transforming the contract security industry and we need talented, committed and determined individuals to help us carry out our mission. Our environment is dynamic, committed to “dedicated service...

  • Regional Director, Client Operations

    2 weeks ago

    Seattle, United States Metro One LPSG Full time

    Metro One LPSG is the U.S. leader in providing dedicated security and loss prevention services to national clients. We are a rapidly growing organization transforming the contract security industry and we need talented, committed and determined individuals to help us carry out our mission. Our environment is dynamic, committed to “dedicated service...

  • Nursing Assistant Registered

    2 weeks ago

    Seattle, United States Seattle Operations LLC Full time

    Job DescriptionJob DescriptionNursing Assistant Registered/NAR:Status: Full-time / Part-Time $22.50 hourlySchedule: Various Scheduling Options AvailableLocation: Queen Anne Healthcare - 2717 N Dexter Ave. Seattle, WA 98109Responsibilities:Check each resident routinely to ensure that his/her personal care needs are being met in accordance with his/her...

  • Nursing Assistant Registered

    1 week ago

    Seattle, United States Seattle Operations LLC Full time

    Job DescriptionJob DescriptionNursing Assistant Registered/NAR:Status: Full-time / Part-Time $22.50 hourlySchedule: Various Scheduling Options AvailableLocation: Queen Anne Healthcare - 2717 N Dexter Ave. Seattle, WA 98109Responsibilities:Check each resident routinely to ensure that his/her personal care needs are being met in accordance with his/her...

  • Director - USFHP Operations

    3 weeks ago

    Seattle, United States Providence St. Joseph Health Full time

    Providence St. Joseph Health Director - USFHP Operations Seattle , Washington Apply Now DescriptionOverview:The operations director provides leadership for USFHP operations: including claims, member services, enrollment, reporting/analytics and marketing. In collaboration with the Executive Director, develops and implements policies and procedures, staff...

  • Facilities Soft Services Program Director

    1 month ago

    Seattle, United States Jones Lange Lasalle, Inc. Full time

    Ability to operate within a fast-paced ever innovating matrixed organization. Identify service, communication and process improvement opportunities throughout the programs. Manage a team of high performing Program Managers, to elevate overall Program Program Director, Director, Facilities, Project Management, Program Leader, Leadership, Property Management,...