Student Associate for Project Management and Strategy SUpport

1 week ago

Northfield, United States St Olaf College Full time
Job Description

Job Title: Student Associate for Project Management and Strategy Support

Classification: Student Employee (non-exempt)
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
If the position requires the student to work off campus, provide the name and address here: N/A
Department Name: Rolvaag Library Special Collections & College Archives
Unit Number (5 digits): 14001
Length of Position: See Employment Authorization
Contact Person/Supervisor: Sophia Hayes (hayes3@stolaf.edu), Mary Barbosa-Jerez
Pay Rate (Check One) X Standard Hourly Rate Supervisory/Special Skills Hourly Rate

Description of the Position: (Purpose of the Position):
The Student Associate for Project Management and Strategy Support will engage in a variety of archive and special collections-related activities. The student will primarily report to and assist the work of Mary Barbosa-Jerez, Head of Strategy for Library Collections and Archives. By nature of supporting the work of the Head of Strategy for Library Collections and Archives the student will often communicate with other library professionals including but not limited to Kristell Benson (Lead Archivist), and Jillian Sparks (Distinctive Collections Engagement Librarian). The student will primarily be responsible for the preventative conservation and preservation of archival materials, management of archival and special collections digital assets, facilitation of archives internships, maintenance of newsletter and website presence, leadership of other student employees, and other special projects as assigned, such as assisting with outreach/displays/exhibits, research for grants and other special projects, as well as the implementation and planning of major strategy initiatives. The student will also be responsible for the hiring and training of their replacement during their senior year. This position also offers the possibility of full-time employment during the summer.

Duties and Responsibilities:
• You will be responsible for the preventative conservation and preservation of archival materials
• You will assist the work of Mary Barbosa-Jerez, Head of Strategy for Library Collections and Archives
• You will be responsible for the preparation and organization of archival materials and metadata undergoing the digitization process
• You will be responsible for the management and upload of digital assets to Digital Olaf
• You will work with lead Archives and Special Collections staff for the hiring of new student employees
• You will implement, and possibly design, an internship program
• You will manage the College Archives and Special Collections web presence
• You will design and curate a twice yearly newsletter
• You could be asked to help accession materials and prepare them for archival processing
• You could be asked to help create and set up displays and exhibits
• You could be asked to help at Special Collections and College Archives outreach events
• In your final year, you will play a leading role in training in your successor
• You will be responsible for the completion and management of special projects

Work Schedule:
Term: Full Year
Shift: Flexible work schedule based on availability

Preferred Qualifications:
• Interest in the management of archives
• Interest in how college records are preserved
• Desire to help patrons access the materials they need for research
• Excellent customer service skills and a positive personality
• Attention to detail
• Creative and persistent problem solving skills
• Ability to work independently, and with minimal oversight
• Research skills, including critically considering alternative routes for locating information, knowing when to ask questions, and knowing when to stop
• Time management skills, including the ability to balance multiple requests and tasks
• Ability to juggle multiple projects and competing priorities
• Strong interpersonal and listening skills
• Ability to work with sensitive and confidential information
• Good decision-making skills
• Careful, but timely follow-through on processes and procedures.
• Comfortable learning and using multiple technologies, systems, and data management tools
• Excellent verbal and written communication skills, including phone skills
• Impeccable organization skills
• The ability to improve upon established processes
• Ability to maintain confidentiality
• Ability to work with minimal supervision

Prerequisites:
Student employment positions must have a work award on file to be eligible to participate in the work study program.

Disclaimer:
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.

This position requires a Financial Aid work award, and a commitment to continue to serve in the position through graduation. It requires 6-8 hours each week, and with supervisor approval can accommodate a flexible schedule that can include evenings and weekends. Priority will be given to incoming first year students and sophomores.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.

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