Senior Administrative Support Specialist

2 weeks ago

Hanscom Afb, United States McBride Consulting Full time
Job Description
Duties include, but not limited to:

  • Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
  • Monitors progress toward accomplishment of various taskings and initiatives.
  • Provides support by supplying the information and background for the preparation of program events
  • Drafts documents for the approval and signature of leadership
  • Disseminates program policy and specific initiative guidance for members of the organization
  • Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
  • Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
  • Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
  • Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
  • Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
  • Maintain appointment calendars and conference room schedules
  • Answer telephones, forward messages, and provide responses to routine queries
  • Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense's and responses
  • Provide inputs and recommendations regarding administrative and office management processes and procedures
  • Assist with preparation of and updates to program office file management documents
  • Prepare agendas, reports and briefings for staff meetings
  • Assist Government with management of organization's workflow
  • Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator's Manual utilizing the Defense Travel System
  • Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries

Requirements

Minimum Required Qualifications:

Citizenship: Must be a US citizen
Clearance: Ability to obtain and maintain a Secret Level Clearance
Education: GED and at least five years of experience in respective profession being performed, five of which must be in the DoD.

Years' experience: 5-7 years of related professional experience.

Preferred Qualifications:

Education: Bachelor's Degree in a related field and/or 12 years of experience in the respective professional discipline being performed, five of which are in the DoD.

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