Fleet Services Specialist

3 weeks ago

Fort Smith, United States ArcBest Full time

ArcBest is a logistics company with creative problem solvers who deliver integrated solutions for complex supply chain challenges.

Wanting to join the ArcBest family? In our search for top talent, we are looking for those that will further enable us to deliver on our vision and fully support our values-driven culture.

Currently, we are looking for a Fleet Services Specialist to join the ABF Freight team. The Fleet Services Specialist assists Fleet Services Managers, Directors and Vice President as needed to support all necessary administrative functions for the department.

Your contribution may include:

* Assist in sale of all used equipment and other various department equipment, including all invoicing and payment reconciliation functions, in addition to necessary communications with used equipment customers.
* Update ABF used equipment website, and audit and maintain equipment master list.
* Distribute requests for quotes and assist with maintenance of new equipment specifications.
* Onboard and record all new equipment purchased, including all payment processing.
* Maintain records for change in equipment from road to city, as well as maintain domicile updates for all ABF asset equipment.
* Update the status of equipment and coordinate these status changes with Tax Department.
* Data collection and research as directed for various equipment and maintenance cost reports and projects.
* Record monthly meter readings for forklifts.
* Work exceptions for equipment with incorrect mileage/hours and/or fuel usage exceptions.
* Assist with retail fuel purchase compliance.
* Approve various invoices in workflow including fuel & lubricants, parts, and tires related expenses, including VMRS repair coding workflow.
* Manage and maintain any Parts, Tires and Labor POs.
* Assist field personnel with all functions of Maintenance Management System including invoice build, imaging, and PO creation.
* Management of EOL Repair events and emergency roadside events.
* Validate and reconcile Tire, Parts, and Tires inventories and various field reporting, including generation, compiling and collection of various reports and forms as needed on usage and inventory of parts, tires and fuel.
* Work exception reports for fuel card, oil, DEF, and other petroleum related purchases.
* Maintain bulk fuel inventory reconciliation.
* Assist with travel and meeting arrangements for various department functions as directed.
* Reconcile and manage various utilities and municipal billing for Fleet Services facilities.
* Scan documents for various purposes, including invoices to AP, Safety & Security and Risk Management.
* Assist with communication to field personnel of various equipment/maintenance related issues.
* Assist in management of fuel additive usage during winter months.
* Reconcile and correct various accounting reports for equipment and service center accuracy.
* Assist the field with network and hardware issues involving fuel tank gauges and dispensers.
* Other duties and projects, as assigned.

As the Fleet Services Specialist, you will be a member of the ABF Freight Fleet Services team. Work schedule will generally fall between 8:00 am - 5:00 pm with occasional irregular hours depending on workload.

Ready to apply? Before doing so, please make sure you meet the minimum requirements:

Education: Associate degree, preferred. Relevant experience considered in lieu of education.

Experience: Minimum, one year clerical experience, preferred.

Computer Skills: Proficient in Microsoft Office Suite and Service Now software.

Other Requirements: Knowledge of equipment and maintenance in trucking operations. Basic knowledge of maintenance standard operating procedures in trucking operations.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodation@arcb.com. An Equal Opportunity Employer including Vet/Disability.

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