Accounts Payable Coordinator

1 month ago

Raleigh, United States North Carolina State University Full time

Campus Enterprises is NC State University's division of retail and hospitality organizations - NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each department is dedicated to providing service excellence, value and enrichment of the student experience in support of academic success.

Essential Job Duties

This position is independently responsible for all aspects of accounts payable for Campus Enterprises, with the primary assignment currently for NC State Stores, including Wolfpack Outfitters and WolfXpress. This operation oversees a significant accounts payable volume (peak volume being upwards of $3M+ per month). This position could also expand to provide redundancy for NCSU Dining, Student Centers and other Campus Enterprises entities as the division continues to evolve in its structure and responsibilities.

Responsibilities include but not limited to:

* Set up financial system processes, analyze accuracy of entries and problem-solve issues.
* Match invoices to purchase orders, verifying the amount billed matches the amount received. Independently research any discrepancies and make necessary corrections.
* Post invoices and credit memos, make adjustments as needed.
* Prepare weekly check run, ensuring invoices are paid in a timely manner as well as being mindful of pending returns.
* Reconcile credit memos issued for returns, researching any discrepancies.
* Set up and maintenance of vendors.
* Resolve vendor disputes in a professional manner.
* Serve as the point of contact for vendors regarding all things payment and credit related.
* Work closely with buyers to ensure proactive relationship management.
* Assess and anticipate unprecedented problems that require research and review of policy and procedures of the office/unit.

Other Responsibilities

* Model the division's mission and values and foster a positive, cohesive workplace.
* Understand the goals and culture of the organization and understand how employees' work activities, teamwork and customer service impact vendors and clients.
* Adhere to all university policies, procedures and regulations and division standard operating practices and protocols.
* Perform other duties as assigned to ensure Campus Enterprises' business needs are met.

Qualifications

Minimum Experience/Education

High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Other Required Qualifications

* Proficient use of Microsoft Excel, or similar software, to create reports and to monitor, track, audit and reconcile.
* Experience with high volume accounts payable.
* Strong written and verbal communication skills to effectively communicate with vendors, peers and supervisors, and professional communication with multiple levels of employees within the university.
* Maintain confidentiality of data.
* Analytical thinker and problem solver. Ability to quickly recognize discrepancies, resolve problems appropriately and make independent decisions.
* Deadline driven with a sense of urgency.
* Ability to research and summarize data.
* Demonstrated strong interpersonal communication skills, high accuracy, initiative, attention to detail, analytical skills required ability to process high volume of accounts payable.
* Provide outstanding customer services, including the ability to remain professional and respectful under pressure when dealing with difficult situations.

Preferred Qualifications

* Experience in Accounting, A/P.
* General Ledger experience and management of vendors.

Required License or Certification

N/A

Valid NC Driver's License required No Commercial Driver's License Required? No

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