Account Clerk I

1 month ago

San Leandro, United States Alameda Health System Full time

Summary

SUMMARY: Under general supervision, to do clerical work of average difficulty in connection with interpreting and processing detailed material containing considerable quantitative data; to keep or check financial records; to receive and receipt for money; and to do related work as required.

DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Prepares or checks payroll related personnel or time charge records, performing such tasks as setting up new roster cards, entering changes affecting status, or amount of pay, grant, or charge, computing or checking net salary, grant charge amounts and compiling routine statistical reports derived from the foregoing operations.

2. Processes requisitions and interdepartmental service orders; receives and delivers or stores supplies; maintains a perpetual inventory and record of maintenance and operation fund, service records of office machines, and mileage claims records; compiles routine statistical reports derived from the foregoing operations.

3. Computes and processes bills; accepts payments and writes receipts and deposit slips; performs other related routine cashiering duties.

4. Lists warrants by amount and proves bank totals; sorts warrants by funds and lists by number and amount, obtains total for each fund, and balances to a total disbursement figure; cancels warrants; checks for fraudulent or improper endorsement or other discrepancies.

5. Issues deposit permits for money to be deposited with the Treasurer; counts bonds and coupons presented for payment; upon proper authority, issues warrants and various County license; runs periodic totals on the voucher-warrants drawn on the County; sorts, issues and accounts for a variety of forms.

6. Determines Block Book, Block Lot, and Parcel numbers for real estate changing ownership or being improved; enters pertinent data into a master property record.

7. Computes the replacement cost of buildings by checking scaled measurements, computing square footage, applying proper cost factors selected from tables prepared on basis of building types, class and shape, and applying a depreciation factor selected from a depreciation schedule.

8. Computes public assistance grants from written instructions; completes required forms to authorize payment and to notify recipients.

9. Posts, adjusts, and balances accounts; operates a bookkeeping machine in making postings; checks documents and posts to accounts receivable and payable; prepares periodic reports of outstanding accounts payable or due.

10. Reviews claims, checks, warrants, and vouchers for arithmetical accuracy for legality, and for budget classification where guidelines are clearly established.

11. Prepares vouchers and drafts and disburses checks or warrants; maintains necessary records and files and does general clerical work as assigned; compiles routine statistical reports requiring occasional verification of information received.

MINIMUM QUALIFICATIONS: EITHER I Experience: Six months of experience in the class of Clerk I or in an equivalent clerical class with the Alameda County Medical Center. OR II Experience: One-year full-time experience in clerical work, which included working with mathematical calculation and computations. OR III Education: Completion of an approved course in clerical training. (Minimum of six months full-time class instruction.)

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