Admin Coordinator, Center City

3 weeks ago

Philadelphia, United States Jefferson Health Full time
Job Summary

The Administrative Coordinator is charged with creating and executing schedules, on behalf of the DEIB Directors, communicating with staff or key stakeholders who need assistance, keeping organized records related to travel expenses, training classes, DEIB events and department content coordination for ONE intranet platform. The administrative coordinator is the backup to the department Executive Assistant, when they are out of the office, and is expected to support the SVP and/or VP on projects as assigned.

Essential Functions
  • Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
  • Managing and routing phone calls appropriately.
  • Processing and reporting on office expenses.
  • Maintaining physical and digital department records.
  • Scheduling in-house and external meetings as needed.
  • Distributing incoming mail.
  • Managing and ordering office supplies.
  • Making travel arrangements.
  • Organizing company documents into updated filing systems.
  • Addressing employees' and clients' queries (via email, phone, or in-person).
  • Preparing miscellaneous Agendas, presentations, spreadsheets, and reports.
  • Updating office processes and procedures as needed.

Competencies (Knowledge, Skills, and Abilities Required):
  • Strong administrative experience
  • Skill in verbal and written communications
  • Ability to manage multiple calendars and department directors.
  • Ability to setup Training environments
  • Ability to apply creative lens to department collateral piece branding and positioning.
  • Ability to perform within a team environment and coordinate a wide range of internal and external programmatic activities.
  • Must be consistent and reliable.
  • Cheerful and positive attitude
  • Must be able to demonstrate understanding of differing opinions
  • Values Teamwork
  • Must be able to show compassion for serving and valuing others.
  • Must exemplify inclusive behaviors and coach others to do the same.

Qualifications

Minimum Education and Experience Requirements:

Education:
  • High School Diploma or GED; Bachelor's Degree Preferred

AND

Experience:
  • Previous administrative experience preferred

Minimum Certifications, Registration or License Requirements:
  • None

Closing Statement

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson's mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.
  • OUR MISSION: We improve lives.
  • OUR VISION: Reimagining health, education and discovery to create unparalleled value
  • OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Par Reference Code

105482

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