King Ranch Administrative Assistant

1 week ago

Kingsville, United States International Bank of Commerce Full time
IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience.

Time Type:
Full time

This is an in-office position.

Department:
760 Ranch Operations

Job Summary:
The King Ranch Administrative Assistant I is responsible for assisting with planning and executing every aspect of camp record keeping, reporting and filing of all camp records, activities, guest logs, budget and financial documents, personnel files and payroll information to be ready for any and all requests by Camp Manager or Corporate Executive Management.

Job Description:

ESSENTIAL JOB FUNCTIONS

The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents.
  • Organize and keep record of all daily operations of Los Borregos facilities.
  • Able to develop and maintain high quality relationships with guests and employees
  • Collect and archive all schedules, activities, dining and overall hunt experience information of guests and officers
  • Disseminate information to personnel as it becomes available from entities such as corporate office, HR, marketing and executive management
  • Keep impeccable files on all aspects of camp management including repairs, maintenance, culinary planning, hospitality accommodations and contracts for hunting activities
  • Work with the Camp Manager and Assistant Camp Manager to coordinate annual hunt calendar, submit monthly reports on expenses, attendance and records of lease management.
  • Must be friendly, professional and knowledgeable with a positive and helpful attitude.

SKILLS
  • Possess a clear understanding of hunt camp operations and management
  • Able to organize and be knowledgeable of budget management and vendor negotiations
  • Must possess leadership, organization, and time management skills
  • Critical thinking and problem solving

EXPERIENCE & KNOWLEDGE
  • At least two years of clerical experience
  • Able to communicate in English and Spanish
  • Good writing skills
  • Proficient in use of Excel and Word
  • A professional portfolio with references and trackable experience will be expected at time of interview

EXPECTATIONS
  • Successful execution of all daily tasks
  • Achieve and maintain office files in an organized system
  • Ability to effectively interface with colleagues, company staff and customers
  • Willing to work and possibly live in a small community

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