Assistant Budget Manager

4 weeks ago

New Orleans, United States Loyola University New Orleans Full time

Description

The Assistant Budget Manager for the College of Law is a key position that supports the Business/Budget Manager in accounting, budgeting, and strategic planning. Under the supervision of the Budget Manager and the Law Dean, the Assistant Budget Manager prepares and monitors the operating budgets for the Advocacy Center, the Center for Environmental Law, the Law Library, the Law Review, the Journal of Public Interest Law, and the Black Law Students Association. The Assistant Budget Manager develops budgets in collaboration with the faculty directors in each of these areas and then track and approve all expenses. Under the supervision of the Budget Manager and the Law Dean, the Assistant Budget Manager prepares and monitors the budgets for the Rosario-Lanasa and Lanasa-Greco restricted accounts, which includes assessing and projecting faculty research needs, setting appropriate allocations, and monitoring expenditures. The Assistant Budget Manager is responsible for managing the process of hiring, onboarding, and training new Research and Teaching Assistants under the supervision of the Associate Dean for Academic Affairs. The Assistant Budget Manager also provides additional administrative support as necessary to the Centers, BLSA, Library, and Journals.

Examples of Duties

Essential Functions

* Collaborate with faculty directors and advisors to create and monitor the annual operating budgets for the Advocacy Center, the Center for Environmental Law, the Law Library, the Law Review, the Journal of Public Interest Law, and the Black Law Students Association.
* Review all department expenditures to confirm compliance with university policies and procedures.
* Approve all expenditures for the Law Review, Journal of Public Interest Law, and BLSA
* Negotiate and manage contracts with outside vendors for the Law Review, Journal of Public Interest Law, and BLSA.
* Collaborate with Business Manager and Dean to create and monitor budgets for Lanasa-Greco and Rosario-Lanasa accounts.
* Manage the process for hiring and on-boarding student research and teaching assistants.
* Ensure timely payment of all department invoices.
* Develop and manage processes for locating Advocacy Center, Environmental Law Center, and BLSA alumni and updating Raiser's Edge.

Additional Responsibilities:

Other duties as assigned.

Typical Qualifications

Required Education, Experience, Skills and Abilities:

* Bachelor's degree.
* Minimum of 5 years accounting and administrative experience, preferably in a university setting.
* Fully proficient in MS Word, Excel, and Quickbooks. PowerPoint preferred.
* Strong organizational skills. Ability to manage multiple priorities simultaneously.
* Ability to develop, maintain and foster a congenial and productive working relationships with all University constituents.
* Ability to store and maintain confidential information.
* Able to communicate effectively orally and in writing.
* Experience in exercising tact, diplomacy and courtesy in meeting the public.

Preferred Qualifications:

* Degree in a business-related field.
* Experience in an academic setting.
* Knowledge of Adaptive, Concur, Colleague, NeoGove strongly preferred.
* Ability to perform the essential functions of the position with or without reasonable accommodations.

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