Payroll Clerk

TITLE: Payroll Clerk - School
DEPARTMENT: Finance
REPORTS TO: Director of Shared Financial Services, Town of Middletown
JOB GRADE: 8
JOB CLASSIFICATION: Fiscal Clerk - Bookkeeping / Middletown Municipal Employees Association / NEARI

POSITION SUMMARY:
This position is responsible for generating payroll for Middletown Public Schools which includes all related data input and verifications, on a biweekly basis. The Payroll Clerk accurately processes and maintains payroll records, interfaces with department administrators, performs payroll-related account reconciliations and ensures accuracy of system-generated journal entries.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class, or it addresses business needs and changing practices. Essential duties may include, but are not limited to, the following:
1. Maintains and coordinates bi-weekly payroll input process, often interacting with department administrators of the School.
2. Reviews bi-weekly payroll journal entry and payroll liability remittances for payment to vendors, state agencies, and federal agencies.
3. Gains familiarity with Union bargaining agreements and applies respectively to payroll process. 4. Reconciles payroll liability accounts and other payroll-related accounts on a monthly basis. 5. Supports the month-end close process.
6. Assists with preparation of quarterly and year-end tax reporting.
7. Prepares W-2's annually for distribution to employees.
8. Reviews W-4 information for accuracy as input into database.
9. Other tasks as assigned.
10. Cross training on town and school payroll