Administrative Secretary

Job Description

Administrative Secretary 6 Pr - 10 Month - 214

STATUS: Classified - Non-Exempt, Full Time

HOURS OF WORK: 8 hours - 214 Calendar

POSITION SUMMARY: This position is responsible for acting as a liaison for the assigned administrator by communicating information with auditors, district staff, neighboring district staff, public agencies, and the local community. This position is expected to provide complex and confidential administrative and secretarial support. The administrative secretary may be assigned to student supervision duties including but not limited to lunchroom supervision and added support for certified staff members during recess duty.

This position is part of the administrative team and reports to the assigned administrator.

PRIMARY DUTIES/RESPONSIBILITIES:

Compilation of data from an extensive variety of electronic sources for the preparation of reports, making recommendations; and/or preparing information for assigned administrator.

Monitors activities on behalf of assigned administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.

Researches a variety of topics for the purpose of providing information and/or recommendations that address a variety of administrative requirements.

Schedules projects, functions and/or program components for the purpose of completing activities and/or delivering services in an apt fashion.

May be assigned to lunchroom supervision, Added support for certified staff members during recess duty and other student supervision duties as needed.

Perform other duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Highschool diploma or equivalent required.

Two years of office experience preferred.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Excellent verbal, written and listening communication skills.

Ability to organize and prioritize multiple projects simultaneously.

High degree of motivation, responsibility, and confidentiality.

Demonstrated ability in compiling, organizing, and analyzing data.

Ability to work independently with minimal supervision in a fast-paced work environment.

Highly collaborative team player.

Proficiency with Microsoft Office (Word, Outlook, etc.).

Ability to self-initiate areas of opportunity, make recommendations for improvement, and follow up as necessary to achieve desired results.

PHYSICAL REQUIREMENTS:

This position requires the performance of light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position typically involves 80% sitting, 10% walking, and 10% standing. The position requires visual acuity as well as frequent hearing and talking and some crouching, grasping, kneeling, lifting, pulling, pushing, stooping, and significant fine finger dexterity. This position is performed in an indoor and generally hazard free environment.

IMPORTANT EMPLOYMENT STATEMENTS
The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or job descriptions at any time.
The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.

CLEARANCES REQUIRED: Background Clearance, TB Test

PHYSICAL REQUIREMENTS:
This position requires the performance of light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position typically involves 80% sitting, 10% walking, and 10% standing. The position requires visual acuity as well as frequent hearing and talking and some crouching, grasping, kneeling, lifting, pulling, pushing, stooping, and significant fine finger dexterity. This position is performed in an indoor and generally hazard free environment.

IMPORTANT EMPLOYMENT STATEMENTS
The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or job descriptions at any time.
The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.

CLEARANCES REQUIRED: Background Clearance, TB Test

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