Assistant Athletics Director, Digital Media

Job Title Assistant Athletics Director, Digital Media Department Athletic Marketing Job Code A21412 Job category Full Time Staff Terms and Hours Full Time Exempt Salary Range Starting salary at $44,400; commensurate with experience Job Summary

This position serves as a member of the Department of Athletics external relations team and manages the departments digital media content and strategy. Core duties include managing the day-to-day planning and execution of the Athletic Department digital media content, recruiting, training and maintaining the digital media student workforce and evaluating and reporting on Athletic Department digital media trends and analytics.

Core Duties

* Manage the execution of day-to-day tasks related to digital media, social media, and content creation for all athletic department and sport-specific online channels for the University of Portland Athletics division incorporating appropriate channels to meet departmental and/or organizational objectives.
* Develop and execute a digital media calendar and content plan across all social media platforms for department and team accounts.
* Write creative and engaging copy for social media posts and campaigns across Athletics department online channels.
* Track, measure and report on social media data analytics and brand awareness. Apply results to inform decisions regarding strategic digital media campaigns.
* Monitor, engage and report social media trends through social listening.
* Manage student and third party photographers. Oversee photo asset library.
* Manage graphic design projects as assigned.
* Collaborate with Marketing & Fan Engagement, creative services, ticketing and development to develop and execute a cohesive strategy for digital media.
* Recruit, hire and supervise a team of student employees to assist with day-to-day and gameday content. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, performance management and evaluations, and disciplinary processes including termination of employment.
* Support in the transport of Athletics staff and/or student employees to and from locations as needed to meet the demands of Athletics travel and events, using rental vehicles and University owned vehicles.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position's purview and responsibility.

Education & Experience

* Required: Bachelor's degree and two years of relevant experience.
* Preferred: Prior experience in sports or athletics department within an institution of higher education.
* Or a combination of equivalent education and/or experience.



Certifications & Licenses

* Valid state driver's license.

Knowledge, Skills & Abilities

* Ability to learn and support the mission of the University of Portland and the University's Athletics Department.
* Experience in graphic design, photography and/or videography, with the ability to perform basic video editing skills.
* Proven ability to achieve an organization's vision, values and programs through marketing and communication initiatives.
* Strong computer skills and proficiency with office software, email, marketing and social media, and data analysis related applications; ability to quickly learn and use new technologies and applications in depth at level of proficiency appropriate for the position's duties.
* Ability to consistently handle and follow through with multiple projects and assignments and meet deadlines.
* Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with projects, assignments, and process improvements.
* Strong organizational and time management skills; excellent attention to detail and accuracy.
* Strong critical thinking, problem solving, decision-making, and judgment skills.
* Ability to work effectively independently as well as in a team setting; ability to effectively receive supervisory direction.
* Excellent verbal and written communication skills.
* Excellent customer service and interpersonal skills.
* Ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgement, tact and discretion.
* Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
* Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
* Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.
* All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.



Physical Requirements

* Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.
* Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 10 pounds.
* Frequently: ability to interact and communicate with members of the University and others as necessary.
* Frequently: ability to attend events and activities on or off campus.
* As needed: ability to travel to events by car or air.
* Occasionally: Drive student athletes and/or other University personnel to practice, games, or other functions.

Working Conditions

* Hours of employment: will require working flexible and/or longer hours, including early mornings, evenings, nights, weekends, and/or holidays when necessitated by projects.
* Work-related stress: there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.

Work Standards

* Respect for the University's mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University's mission statement states in relevant part: "we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world." The University's Statement of Inclusion states in relevant part: "Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity."
* The full Mission Statement is at: www.up.edu/about/mission.
* The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.


* Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
* Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.
* Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.
* Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.

Benefits

Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University's home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

Posting Detail Information

Posting Number S114-2023 Number of Vacancies 1 Estimated Start Date Open Date Close Date Open Until Filled No Special Instructions Summary