Operations And Administrative Specialist

4 weeks ago

Oakland, United States CircleUp Education Full time

About CircleUp Education

Our Existence: The "Why" Behind Our Efforts

At CircleUp Education, our overarching vision is to craft a future devoid of oppression, racism, and division. Our aim isn't just for the immediate generations but for those we'll never have the privilege of knowing. We envision a world where every individual can thrive without the barriers of prejudice and discrimination.

Our mission is an embodiment of this vision. We dedicate ourselves to the task of creating happy, thriving, and stress-free environments, be it cities, organizations, or schools. Through bespoke training, consulting, coaching, and tools, our focus is laser-sharp: to disrupt implicit biases, mend communal well-being, resolve conflicts, and foster an inclusive, deep-rooted connection. In essence, we are passionate advocates for a world where diversity is celebrated and everyone belongs.

Our Services: The Pillars of Our Intervention

* Diversity, Equity, DEI, Implicit Bias: Our primary services aim to actively interrupt discrimination, inadvertent harm, inequities, and implicit biases. We believe in proactive intervention.


* Restorative Practices SEL & Culture: We specialize in services that restore and mend. Be it damaged relationships, ineffective disciplinary methods, or deteriorating organizational and school climates, we rebuild and rejuvenate.


* Conflict Resolution Facilitation: Conflicts are a natural part of human interaction. Our services focus on resolving high-level conflicts, misunderstandings, disputes, and both community & client conflicts, ensuring harmony and mutual respect.


* Anti-Racism & Racism Awareness: We actively combat racism, both deliberate and inadvertent. Our services are designed to halt systems of oppression, privilege, and power dynamics, ensuring a fair playing field for all.


* Mindfulness & Stress Reduction Strategies: With the stresses of modern life ever on the rise, we offer services that calm and soothe. From societal stressors to unpredictability, we equip individuals with tools to navigate their mental landscapes.


* Executive Coaching & Leadership Training: For those at the helm of decision-making, our services enhance abilities in coaching, strategic planning, and communication, ensuring leaders are well-equipped to guide their teams.



About the Role

In the pivotal role of Operations & Administrative Specialist, you'll act as the cornerstone of organization for our passionate team, overseeing smooth administrative workflows and adept project orchestration. Working in tandem with our co-founders and trainers, your responsibilities span from managing client communications and calendars to orchestrating event preparations, overseeing inventory, ensuring timely product shipments, and assisting with marketing endeavors.

Your expertise in leveraging project management tools like Asana will be crucial in adeptly navigating a myriad of tasks. We're on the lookout for a proactive go-getter who flourishes amidst dynamic challenges and is fervently committed to furthering our company's purpose. Become a part of our journey in fostering a cooperative, avant-garde, and enriching workplace ambiance.

Requirements

Requirements:

* Bachelor's Degree in related fields of Office management, Business management, Business administration, Accounting, Business law, Human resources, Operations.


* Proficiency in Google Suite, Gmail, Mailchimp, Mac OS 10, Android, and iOS operating systems


* Ability to lift 50-70 lbs


* Possess a valid driver's license and have access to a reliable vehicle. This requirement is due to the need for transporting training materials to various locations within and occasionally outside the San Francisco Bay Area, some of which may not be easily accessible by public transportation or ride-sharing services.
* CircleUp Education is committed to ADA and FEHA compliance. Reasonable accommodations will be considered for applicants with disabilities.


* Adequate personal vehicle insurance coverage is required.


* Employees will be reimbursed for mileage and other vehicle-related expenses in accordance with California Labor Code Section 2802.


* Your vehicle needs to be able to transport training materials (2-3 boxes).




* 2-3 years of experience in a fast-paced administrative or operations role involving multitasking and problem-solving


* Ability to travel for 1-6 days within the San Francisco Bay Area, California, and throughout the United States


* Flexibility to start work early on some days (as early as 5:30-6am) and end late on others (as late as 7-9pm), with most shifts lasting between 7-9 hours


* Must have a vehicle that can transport training materials (3-4 large boxes)


* Must be willing to travel/commute to client worksites in the greater bay area, Sacramento, Marin, Santa Clara, and Santa Cruz Counties to name a few.


* Must be open to traveling for work with trainers to facilitate training services in other states or in Southern California (travel expenses are paid for by CircleUp)


* Proficiency in Project Management software (ideally Asana)

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