Secretary to Principal

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

RESPONSIBILITIES:

Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
• Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Remote Work:

This job is expected to be mostly on-site but comes with the possibility to work remotely (from home) a few days per week as determined by your supervisor.

• Follow policies (attendance, social media, confidentiality, data protection, code of conduct) while working remotely as expected at the worksite.
• Protect passwords
• Follow data encryption protection standards and settings

Mental Demands/Physical Demands/Environmental Factors:

• Use of standard office equipment including personal computer and peripherals;
• Prolonged sitting
• Occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions including frequent keyboarding and use of a mouse; occasional reaching
• Occasional light lifting and carrying (less than 20 pounds)
• May work prolonged or irregular hours
• Stressful decision-making moments
• Frequent communication with other employees and members of the public
• Work with frequent interruptions
• Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of responsibilities and duties that may be assigned or skills that may be required.

EXPERIENCE:

3 years secretarial experience, preferred

QUALIFICATIONS:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

APPLY TO:

www.teacherjobnet.org

SALARY: Clerical/Paraprofessional Pay Plan 7: Starting at $23.24/hr (226 days, 8 hrs/day)

DAYS:

START DATE: ASAP

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