Administrative Secretary

QUALIFICATIONS:

1. High school diploma or equivalent.

2. Minimum of two years' experience as a secretary and general office work.

3. Must possess a proficient working knowledge of clerical procedures and office routines.

4. Knowledge and proficient use of computer applications.

5. Strong public communication skills.

6. Experience in a school setting, a plus.

7. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO: Superintendent of Schools or designee

SUPERVISES: No direct supervisory responsibilities.

JOB GOAL: Under the supervision of a department head or supervisor performs a variety of complex secretarial duties requiring specialized knowledge of department functions and procedures.

PERFORMANCE RESPONSIBILITIES:

1. Types a variety of material much of which is confidential and/or technical, including correspondence, reports, statements, memoranda, judgments and minutes of meetings.

2. Prepares and compiles statistical, financial and other reports of a moderately complex or complex nature.

3. Maintains the files and records of the department; processes applications, prepares form applications, orders, writs or similar material requiring specialized knowledge of legal requirements, department regulations or technical terminology.

4. Prepares and distributes notices, bulletins and publications to staff and others, also provides assistance as needed to faculty and staff.

5. Schedules appointments and coordinates arrangements for meetings, conferences, workshops, etc.

6. Answers public inquiries and gives information concerning the department's functions and practices while communicating a positive image to the public. Directs students to appropriate supervisor when counseling is needed after preliminary information has been given.

7. Administers placement tests where applicable.

8. Maintains and updates data base files.

9. Determines and processes necessary paperwork for department's supply needs.

10. Performs such other tasks and assumes such other responsibilities as may be assigned by the Superintendent or immediate supervisor.

TERMS OF EMPLOYMENT: Twelve-month year. Salary, calendar and benefits to be established by the Board of Education.

SEND RESUME TO: Maria Johnson, Director of Special Services

Somerset County Vocational-Technical Schools

P.O. Box 6350, Bridgewater, NJ 08807

apply@scvts.net

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER